Business Support Assistant
Monmouthshire
3 Month Contract With view to Extend
Day-to-day of the role:
Support colleagues with general incoming and outgoing correspondence e.g. letters, emails and communications requiring mail merges
Responsible for general administrative tasks e.g. photocopying, scanning, printing
Support catering colleagues with catering administration e.g. menus, food labels, kitchen monitoring forms
Responsible for minute taking e.g. team and Best Interest meetings, MDT's and Safeguarding
Responsible for file management of paper and electronic notes and records
Support colleagues to store information correctly
Gather information to respond to Data Protection Subject Access requests (SARs)
Responsible for room and transport bookings
Responsible for creating new IT users
Responsible for database of IT equipment allocation, management and troubleshooting IT systems and equipment issues
Support the team manager with the monitoring and validating all financial information (including maintaining and updating the finance spreadsheet)
Financial
Responsible for recording changes to care packages e.g. hospital admissions and discharges, closures etc. on FLO
Monitor and review dates of FAF provision and receipt
In liaison with others support the resolution of finance queries with care providers.
Responsible for maintaining supplies and stock control
Responsible for raising purchase requisitions (Agresso/Oracle)
Responsible for raising goods receipt notes once invoices have been received against purchase orders (Agresso/Oracle)
Responsible for maintaining outstanding commitments by closing down purchase orders no longer required
Responsible for sales invoicing
Responsible for handling cash e.g. daily kitchen takings, meals, SW emergency fund, travelling expenses, fund raising, individuals weekly allowances and food bank vouchers
Responsible for managing and reconciling petty cash
Responsible for the banking of monies
Responsible for end of month transactions liaising with finance - including monthly spreadsheet of daily takings
To discuss this vacancy in further detail or any other vacancies, please contact our Team on 02085149152 or email
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