Senior Executive Assistant (CEO and COO)
Join to apply for the Senior Executive Assistant (CEO and COO) role at Beauty Pie
At Beauty Pie, we don’t believe the very best beauty products should be full of excessive hidden markups that other luxury brands charge. We collaborate with the world’s leading labs so you can get direct access to an exceptional collection of skincare, makeup and more – minus the unfair extra costs. If you’d like to join us for the beauty revolution, here’s what you need to know.
The Role
We’re on the hunt for a confident and hands‑on Senior Executive Assistant with strong organisational and communication skills. You will have previous experience in a similar role, working in a fast‑paced agile company, and will be comfortable rolling up your sleeves to get the basics done whilst supporting the CEO and COO.
Here’s what you need to do
* Diary management for CEO and COO
* Manage and develop the EA and office team – Executive Assistant and EA/Office Assistant
* Take minutes, create agendas and send out actions/follow‑ups with team members
* Liaise with Board members to schedule Board and committee meetings
* Coordinate domestic and international travel arrangements
* Oversee the management of the London office HQ
* Lead internal communications in partnership with the People team
* Create agendas and presentations for company meetings
* Process expenses and reconcile company credit cards
* Raise purchase orders and facilitate payment and authorisation process where needed
* Organise company‑wide social events
* Manage ad hoc office admin requests and handle confidential and sensitive information
Role Profile
* Extensive experience as an Executive Assistant supporting C‑Suite; ideally experience in line management
* Super‑organised, able to prioritise and manage workload efficiently with the ability to adapt to shifting priorities
* Flexible and able to work in a fast‑paced and agile team environment
* Excellent interpersonal skills and the ability to build relationships at all levels
* Proficient in Google Workspace and Slack
What makes someone ‘Beauty Pie’
Our culture is our DNA…it springs from our values, which are very important to us:
* Bring your ‘A’ game: We bring a growth mindset as we disrupt the beauty industry. Showing up at our best, never settling for average.
* Be intelligently rebellious: We challenge industry and business norms with purpose, not ego. Bold thinking, creative problem‑solving, smart risk‑taking transform beauty.
* Bias for action: Speed matters. We act with urgency, make smart choices and learn through doing – momentum drives progress.
* Be customer obsessed: Our decisions begin and end with the customer. We earn trust by delivering amazing quality and incredible value, exceeding expectations.
* It’s all for one & one for all: We’re better together. Trust, integrity and collaboration build a culture where everyone grows, contributes, thrives.
We’re committed to diversity & inclusion
As a business based on fairness and self‑worth, our commitment to inclusivity runs through the heart of everything we do. We believe that innovation and creativity come from a diverse workforce and are committed to building teams with unique identities.
Current diversity snapshot (June 2025):
* Employees who identify as female: 69%
* Employees from minority ethnic backgrounds: 25%
* Employees with a disability: 2%
* Employees who identify as female in Product Engineering teams: 24%
* Employees who identify as LGBTQIA+: 5%
Our ways of working
We thrive on a high‑performance culture where action drives results. We operate on a hybrid model, with a minimum of three days in the office each week; roles requiring more will be outlined in the job spec. This structure fosters collaboration, maintains momentum, and strengthens our team environment while allowing flexibility based on responsibilities and business needs.
Your piece of the Beauty Pie
Life & Balance
* Free membership to Beauty Pie+ and 30% off our products
* 25 days holiday & your birthday off / 22 vacation days for the US team
* Flexible bank holidays
* Equal leave for all new parents regardless of gender or personal circumstances
Health & Wellbeing
* Private Medical Insurance
* Menopause support
* £2,500 / $2,500 to spend on your fertility journey after 2 years of service
* 10 therapy sessions through AXA PPP
* Access to mental health support through Spill
Apply now for a chance to be part of an inspirational, international and talented team.
Beauty Pie is an equal opportunity employer. The company will not unlawfully discriminate on grounds of gender, sexual orientation, marital or civil partner status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability or age, pregnancy or trade union membership. Please let us know if you require reasonable adjustments at any point during the application and/or recruitment process.
Seniority level
* Mid‑Senior level
Employment type
* Full‑time
Job function
* Administrative
#J-18808-Ljbffr