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Hr analyst

Swindon
UK Research and Innovation
Hr analyst
Posted: 8h ago
Offer description

UK Research & Innovation
Salary: £36,650 per annum

Band: UKRI Band D
Contract Type: Open ended

Hours: Full-time/ Part Time (minimum 0.8 FTE) (flexible working available)
Location: Polaris House, Swindon, Wiltshire (Hybrid working available)

Closing Date: 2 nd November 2025
About the role
We're looking for someone with strong HR knowledge to join our well-established Human Resources Management Information (HRMI) function. You don't need to be a data expert, just curious and willing to learn. Our team sits within HR and uses its deep understanding of UKRI and people processes to create meaningful insights that support HR's core functions and guide strategic decision-making across the organisation.

You'll work alongside other HR professionals, UKRI stakeholders, and wider government partners, using a range of tools to produce rich, actionable information. We'll support you in developing your data skills while drawing on your HR expertise to shape how we understand and improve workforce impact.

HRMI plays a key role in helping HR centres of expertise turn new initiatives into measurable outcomes and this includes building a holistic view of HR's contribution across UKRI.

Your responsibilities:

Responsibility for meeting statutory requirements on people data reporting including to ONS and our parent organisation DSIT. Acting as a subject matter expert on the people data within the HR Oracle Fusion system, ensuring that the people data accurately reflects the UKRI organisational structure.

Taking a lead role, and providing advice, across HR in the use HR data and management information; including investigating and recommending the use of tools to provide more effective insights.

Building data literacy in our Strategic HR BP network and Expert services. Offering project management and business analysis services across HR and UKRI, by using well established project management and process improvement techniques.

Corporate Responsibilities
* Demonstrating and modelling personal commitment to UKRI's vision, values and strategic objectives, promoting UKRI's achievements at every opportunity and in appropriate arenas.
* On occasions representing UKRI HR on cross-Council and government department groups and other external groups and chairing or contributing to internal HR Groups as required.

Working in close collaboration and maintaining highly productive relationships with key staff.

Role Responsibilities

HR People data Subject Matter Expert

To be a key expert in terms of the functionality provided, the data stored, how that data is used by UKRI and how the data should be maintained. Specific duties will include:
* Fully understanding the data held in the Oracle HR and Payroll system, and how this underpins other areas and systems.
* Providing data to HR Business Partners to facilitate their Monitoring and management of HR and hierarchy structure data in Oracle to ensure consistency and accuracy.
* Providing advice and guidance on use of HR and hierarchy structure data in Oracle.
* Provide training on HR structure in Oracle.
* Providing input into discussions about Oracle upgrades/replacement, including user testing.
* Production of/managing standard Oracle MI Reporting process and building improvements.

Business Intelligence and Management Information

To take an overarching view to ensure HR produce MI in the best way and investigate ways in which BI tools could be used effectively in the future. Specific duties include:
* Understanding and documenting requirements to deliver meaningful information that informs decision making and strategy.
* Understanding the source systems and data available for reporting. Working with data/system owners.
* Understanding of GDPR so the principles can be correctly applied to data processing and reporting.
* Providing ad-hoc and complex reports as required for both internal and external requests including some monthly and quarterly HR MI returns to ONS and DSIT.
* Drawing data from Bespoke HR tools to analyse engagement with HR processes for example Exit Questionnaires, Appraisals, Probation reports and the Apprentice Database.
* Developing standard reporting capabilities using BI tools and providing expert knowledge on use.

Project Management and Business Analysis

To manage projects, particularly those related to HR systems and data, and to provide business analysis support. Specific duties to include:
* Identifying & confirming the activities & deliverables, setting up the project and planning the work.
* Progressing projects by monitoring & reporting on tasks, managing the project risks & issues and managing project communications within the team and externally.
* Working with users & customers to analyse & document current processes & the issues, performing options analysis, designing & testing new processes.
* Coordinating implementation of changes with impacted stakeholders, evidencing & communicating the improvements.
Personal Specification
The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential
* Good basic qualifications demonstrating writing and logic skills (S)
* Experience of working in a project or HR environment including involvement in projects as a project team member with the ability to demonstrate evidence of successful project contributions (S)
* Ability to capture, analyse and present complex information both orally and in writing to diverse audiences. (I)
* Proficient use of MS office Suite particularly Excel (S&I)
* Good analytical skills to assist root cause analysis and see the wider picture (I)
* Decision making and problem-solving skills (S&I)
* Able to work independently using own initiative (I)
* Effective time management skills (I)


Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:
* An outstanding defined benefit pension scheme
* 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
* Employee discounts and offers on retail and leisure activities
* Employee assistance programme, providing confidential help and advice
* Flexible working options


Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:

Benefits of working at UK Research and Innovation (UKRI)

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org

Please note, if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org .

UKRI - UK Research and Innovation
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.

Supporting some of the world's most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

More information can be found at www.ukri.org .

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI .

How we support EDI in the workforce

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit 'How we support EDI in the workforce'.

Disability Confident Employer

As users of the disability confident scheme, we guarantee to interview all applicants with a disability who opt into the disability confident scheme and meet the minimum criteria for the role. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

How to apply

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.

UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

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