Job Title: HR and Learning Coordinator
Industry: Charity
Location: Westminster
Contract Details: Permanent
Salary: Up to £33,000 DOE
Benefits: London weighting, 34 days annual leave (inclusive of bank holidays), contribution pension scheme
Responsibilities:
Provide efficient and accurate HR general administration.
Process new starter information, including producing offer letters and contracts of employment, applying for references, inputting data into the HR Information System, completing new starter checklists, and ensuring all right-to-work documentation is compliant with UK legislation.
Process leaver information, including issuing termination letters, checking leaver forms, and ensuring exit interviews are offered to all departing staff.
Ensure induction, probation reviews, and appraisals are conducted and relevant documentation is properly filed.
Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with the Data Protection Act at all times.
Act as a point of contact for HR and L&D enquiries,.
Coordinate DBS checks for staff.
Ensure sickness absence documentation and reporting procedures are in place, and monitor entitlements and trigger points.
Maintain professional knowledge of HR policies, employment law, and best practices.
Manage Occupational Health referrals, pension meetings, and staff benefits.
Prepare and submit accurate payroll information to the Finance team on a monthly basis.
Respond to payroll-related queries from employees.
Act as a point of contact for Learning & Development (L&D) enquiries and requests from employees and managers.
Book training sessions, liaise with training providers, and maintain positive relationships with external suppliers.
Ensure the L&D policy is communicated and followed across the organisation.
Monitor and manage the training tracker, ensuring new accounts are created and mandatory modules are completed within required timelines.
Send welcome emails and L&D induction materials to new staff.
Book rooms and send reminders for upcoming training sessions.
Coordinate end-to-end recruitment processes for staff, including preparing recruitment approval forms, drafting and uploading adverts and job descriptions, and managing website postings.
Schedule interviews, arrange room or remote bookings, and communicate outcomes to successful and unsuccessful candidates.
Maintain an up-to-date library of job descriptions, person specifications, interview questions, and assessment materials.
Prepare and maintain regular HR reports and dashboards (monthly, quarterly, and annual), covering areas such as sickness absence, training, headcount, FTE, turnover, EDI, recruitment, retention, and L&D, to support data-driven decision-making.
Requirements:
Significant experience working as an Administrator in a People function department.
Good understanding of the employment policies and processes, employment legislation and best practices.
Strong interpersonal skills, and confident and flexible to deal with colleagues from a wide range of backgrounds and departments, and exercise effective interpersonal skills.
Excellent verbal and written communication and interpersonal skills.
Excellent planning skills and organisational skills, with ability to prioritise and manage competing demands efficiently and effectively.
Effective IT skills including working knowledge of Microsoft Office.
Ability to problem solve and make decisions.
Ability to work well independently as well as part of a team.
Able to work with and maintain highly confidential and sensitive information.
Experience in using IRIS or similar HRIS.Desirable:
CIPD Level 3 Qualification (or equivalent)
Experience working in the charity sectorOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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