Due to retirement we are seeking a dedicated Practice Manager to lead our friendly GP practice based in the centre of Pudsey, West Leeds. This leadership role is ideal for someone who is confident in managing people, processes and change with strong human resources, financial and organisational skills. Mulberry Street Medical Practice is a Training Practice for both GPs and Medical Students with over 7,600 patients.
Main duties of the job
Working closely with the GP Partners, the Practice Manager is responsible for ensuring the smooth and efficient running of the practice.
This is a varied and hands‑on position that requires strong leadership and excellent interpersonal skills to actively support the whole practice team.
The ability to balance long‑term planning with day‑to‑day demands.
To ensure the effective day‑to‑day running of the practice, adapting to changing priorities as needed.
Lead service improvement, strategic planning and long‑term development of the practice.
Maintain compliance with Care Quality Commission standards, NHS requirements, safeguarding responsibilities and health and safety legislation.
Develop and implement operational policies and procedures to optimise efficiency and patient care.
Strong financial control with experience in accounts, budgets, payroll, income streams and reporting.
About us
We are a busy but friendly GP training practice based in the heart of Pudsey, West Yorkshire.
Our team consists of 4 GP Partners, 2 salaried GPs, 2 Practice Nurses, a Nursing Associate and a Health Care Assistant and an excellent admin team.
We also work closely with our Primary Care Network and have PCN staff consulting with patients in our Practice.
Job responsibilities
Job summary: Responsibility for the smooth, efficient and profitable running of the practice, and maintaining a happy and committed team. Also keeping the partners abreast of forthcoming changes in the NHS and giving them options for responding to change.
Personnel and training:
* Managing the administrative staff and non‑clinical management of nursing staff, including securing funding and taking lead responsibility in staff appraisal and organising recruitment selection and training. Ensuring contracts of employment are provided to all staff and that all relevant employment legislation is followed. Ensuring the practice’s employment policies and procedures are comprehensive and up to date.
Finance and profitability:
Responsibility for the accounts, and all other financial aspects of the practice, including payroll and NHS pension scheme arrangements. Ensuring that all income and expenditure due to or made by the practice is recorded in the accounts of the practice, and preparing financial reports for the partners.
Information technology:
Responsibility for the computer system, including organising any maintenance and developments to the system. Ensure compliance with Data Protection legislation.
Premises and equipment:
Responsibility for security, repairs, insurance and maintenance of premises, services and equipment. Ensuring that the practice complies with aspects of Health and Safety at Work legislation.
Patient services:
Implementing and maintaining systems to receive patient enquiries and suggestions, including oversight of the practice based complaints procedure in conjunction with the relevant partner. Reviewing and updating the practice’s information leaflet/website, practice publicity and health education material.
Future planning:
Preparing a practice business plan, annual report and practice aims and objectives as required by the partners. Keeping abreast of developments within the NHS that might impinge on the practice or individual partners and offering options for consideration by the partners.
External relationships:
Ensuring efficient internal and external communication, including being the focal point for contact with the primary care organization, solicitor, accountant and other bodies.
Confidentiality:
* In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
* In the performance of the duties outlined in this job description, the post‑holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health and safety:
* Ensuring job holders across the practice adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management.
* Maintaining an up‑to‑date knowledge of health and safety and infection control statutory and best practice guidelines, and ensure implementation of these across the business.
* Using personal security systems within the workplace according to practice guidelines.
* Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business.
* Making effective use of training to update knowledge and skills, and initiate and manage the training of others.
* Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiating remedial, corrective action where needed.
* Actively identifying, reporting, and correcting health and safety hazards and infection hazards immediately when recognised.
* Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other sector managers.
* Undertaking periodic infection control training (minimum annually).
* Routine management of own team / team areas, and maintenance of workspace standards.
Equality and diversity:
* Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
* Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
* Behaving in a manner that is welcoming to and of the individual, is non‑judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional development:
* Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
* Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Quality:
* Alert other team members to issues of quality and risk.
* Assess own performance and take accountability for own actions, either directly or under supervision.
* Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance.
* Work effectively with individuals in other agencies to meet patients needs.
* Effectively manage own time, workload and resources.
Communication:
* Communicate effectively with other team members.
* Communicate effectively with patients and carers.
* Recognise peoples needs for alternative methods of communication and respond accordingly.
Contribution to the implementation of services:
* Apply practice policies, standards and guidance.
* Discuss with other members of the team how the policies, standards and guidelines will affect own work.
* Participate in audit where appropriate.
Person Specification
Qualifications
* Strong financial control with experience in accounts, budgets, payroll, income streams and reporting.
* Experience of all aspects of human resources including recruitment, staff development, discipline & grievance procedure, workforce planning, performance management including training and development, employment policies and procedures ensuring compliance with statutory requirements.
* Good knowledge of Information governance.
* Previous management experience in a GP Practice.
* Knowledge of SystmOne along with building and performing searches.
* Implementing policies and procedures.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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