**Job Title:** Logistics and Sales Administrator
Opportunity for an organised and flexible administrator to join a growing global business in Essex.
Purpose of the Post
To be responsible for all aspects of logistics and sales administration. Acts as the first point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests. The role aims to support the Logistics, Commercial, and General Managers by handling data management and accuracy of sales and logistics information in customer and ANZCO software systems. The position also involves covering for the Logistics Manager during holidays and travel, and participating actively as a member of the small team.
Duties and Tasks
Logistics Administration
* Verify importation documentation accuracy and liaise with ANZCO NZ to correct mistakes.
* Request PINs and coordinate bookings with hauliers.
* Send loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Provide backup support for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for weekly and monthly programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents such as specs, certifications, trace requests, and industry data reports.
* Oversee various customer purchasing and supply chain systems.
* Create and distribute stock sheets to the sales team.
* Coordinate onboarding of new customers and submission of forms.
General Administration
* Manage the office landline.
* Pack and courier product samples.
* Handle holiday calendars, office supplies, and expense filings.
* Potentially take over smaller customer accounts if interested.
Other Duties
* Perform any reasonable duties or reports as assigned by the General, Logistics, or Commercial Managers, within your skills and capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, and possess strong organisational and administrative skills. Attention to detail, ability to work independently, and flexibility to assist a small multi-function team are essential.
Experience
* Knowledge of the industry and current practices (Desirable)
* Experience in logistics or sales administration (Essential)
* Experience in sales (Desirable)
* Advanced skills in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritise and meet strict deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Benefits
* Discretionary bonus opportunity
* Health insurance
* Defined contribution pension (salary sacrifice optional, 5% employer contribution)
Conditions
* Hours: 24 hours per week (3 days), flexible on hours and days
* Holidays: 15 days (based on 25 days/year, FTC)
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