Job Description
Accounts Assistant
* Contract Length: upto 6 months temporary with a possibility of a perm for the right candidate and if the workload allows.
* Location: Sutton- Parking available on site.
* Hours: Part time - 21 hours per week (100% office based)- flexible on when the hours are worked.
* Hourly rate: £15.38 per hour PAYE or £19.22 per hour via an umbrella company.
We are seeking an Accounts assistant to cover the purchase Ledger & payroll Administration. This role is crucial for managing supplier and subcontractor invoices, maintaining accurate financial records in QuickBooks, supporting weekly payroll processing, and ensuring timely and accurate payment cycles. The ideal candidate will have strong attention to detail, organisational skills, and confidence working with financial systems.
Day-to-day of the role:
Purchase Ledger
* Print and process supplier and subcontractor invoices received via email.
* Date-stamp, code-stamp, and allocate correct job numbers to all documents.
* Calculate CIS deductions on subcontractor invoices and update the CIS spreadsheet for payroll processing.
* Verify CIS status of new subcontractors via HMRC using UTR and Company Registration details.
* Set up new supplier and subcontractor accounts on QuickBooks.
* Upload all documents to QuickBooks and prepare them for approval by two Directors.
* File authorised supplier invoices for payment in the following month (based on invoice date).
* File authorised subcontractor invoices for payment on 30-day terms from invoice date.
* Batch invoices by company and process payments through QuickBooks.
* Print payment sheets and staple to the relevant invoices.
* Place completed payment batches into an envelope folder for Director approval.
* Once paid, date-stamp invoices as “paid” and file in lever arch folders.
* Handle supplier, contractor, and payroll-related queries.
* Add Direct Debits from the bank statement into QuickBooks daily.
* Reconcile balances to ensure accuracy.
Payroll
* Receive timesheets every Monday for weekly-paid staff.
* Print PAYE staff timesheets and CIS subcontractor invoices and check for accuracy.
* Enter data into payroll preparation spreadsheets for input into the payroll system.
* Check labour agency timesheets against corresponding agency invoices for accuracy.
* Support payroll entry and administration.
Required Skills & Qualifications
* QuickBooks experience (essential)
* Excel and spreadsheet proficiency (essential)
* Outlook and general email management skills
* Experience working with CIS deductions or a construction background in finance (preferred)
* Payroll administration experience (required)
* High level of accuracy and attention to detail
* Ability to prioritise workload and meet strict deadlines