Main area Administration Grade Band 4 Contract Permanent Hours
* Full time
* Part time
* Job share
* Flexible working
37.5 hours per week (Other hours considered) Job ref 279-7454654-OCT25
Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Royal Sussex County Hospital or Worthing Town Brighton Salary £27,485 - £30,162 per annum pro rata Salary period Yearly Closing 02/11/2025 23:59
Administrator for Education and Workforce AHP PreReg Education and ACP
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you are needed, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
Are you an organised, detail-oriented professional with a passion for helping things run smoothly? Join our dynamic team as an Administrative Assistant. We’re looking for someone who excels at multitasking, with exceptional communication skills. If you're ready to play a key role in supporting our team and ensuring day-to-day tasks are completed efficiently, we’d love to hear from you. Please refer to the Job Description for full details.
• Provide administrative support for the Corporate Advanced Clinical Practice (ACP) Lead
• Provide administrative support for the Allied Health Professionals Practice Education Facilitator (AHP PEF) team
• Supporting and deputising for AHP Office Manager and Business Support where appropriate
• Collating and filtering data of student placement activity for financial claims with education providers and governing bodies
Main duties of the job
Please refer to the Job Description for full details.
Supporting the AHP PEF Team to manage the education provision for partner universities and University Hospitals Sussex, maintaining the governance through education databases
• Prioritise workloads effectively to ensure deadlines are met
• Manage and prioritise all incoming and outgoing correspondence of shared email inboxes, initiating responses on behalf of other team members where appropriate
• To carry out delegated tasks within parameters set by the AHP PEF team, Corporate ACP Lead and Office Manager Business Support as required
Working for our organisation
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We’re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Detailed job description and main responsibilities
Please ref to the Job Description for full details.
• To support the Office Manager and Business Support to co-ordinate and facilitate purchasing requirements
• Responsible for maintaining all the records pertinent to the Universities • Work proactively to support the Corporate ACP Lead in the monitoring of data which supports the trainee and qualified ACPs
• Responsible for booking rooms for meetings/education sessions as required for AHP PEF team and Corporate ACP Lead, keeping accurate details of associated costs
• Attend meetings, working groups, training and briefing sessions as appropriate and link in with other secretarial meetings to ensure professional support and development
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person specification
Experience, Skills, Qualifications
* 5 GCSEs or equivalent
* IT skills - excel, word, powerpoint, MS teams
* Experience of office and team management
* Able to prioritise and manage a range of tasks and duties with competing demands
* Able to function as a team player
* Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines
* Experience of working in a healthcare environment
* Experience of working in an education team
* Recognised IT qualifications
* Experience of working with Power BI
Equality, Diversity, and Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issue
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria.For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email [emailprotected] .
For help with the application process for Non-Nursing vacancies, please email [emailprotected] .
Employer certification / accreditation badges
#J-18808-Ljbffr