The Company
Sculpt Pro Aesthetics is a fast-growing, UK-based distributor of advanced aesthetic devices, supplying a comprehensive product portfolio to a global client base.
Our cutting-edge devices empower businesses to deliver results-driven solutions for a range of medical aesthetic treatments, including hair removal, body contouring, skin rejuvenation, and wrinkle reduction.
As our business continues to grow, we’re looking for a proactive, organised, and solutions-focused Executive Assistant/Office Manager to join us at our head office in Altrincham, Greater Manchester. This is an exciting opportunity for a highly capable individual to play a key role in supporting senior leadership, overseeing day-to-day office operations, and helping shape a positive, high-performing workplace culture.
Job Description
We are seeking a highly organised and dependable Executive Assistant/Office Manager to support the Managing Director and ensure the smooth operation of our office. In this varied and hands-on role, you’ll oversee administrative tasks, manage facilities and compliance, support HR and recruitment, and help maintain a high-functioning, positive workplace. You'll work closely with leadership, act as a key point of contact for internal teams and external partners and play a central role in keeping the business running efficiently.
Key Responsibilities
Executive & Administrative Support
· Assist with managing the MD’s inbox and calendar: help monitor emails, book meetings, and support prioritisation of key communications
· Make decisions and take initiative on the MD’s behalf when required
· Arrange travel and accommodation for team members
· Assist with legal and compliance tasks (e.g., T&Cs, contracts, documents)
Office, Facilities & Operations Management
· Ensure the smooth running of the office on a daily basis
· Submit invoices and receipts via accounting software
· Oversee servicing and maintenance of on-site equipment and systems
· Order and maintain stock of office supplies, ensuring key items are always available
· Coordinate deliveries and on-site training sessions
· Manage company correspondence and document filing
· Liaise with suppliers, maintenance contractors, and service providers
· Use the Atlas platform to manage and monitor facility compliance tasks, including safety checks and maintenance scheduling
· Assist with fire safety procedures and act as First Aider for the site
· Stay on top of staff training records and compliance documents, ensuring all files are complete and up to date
People & Culture
· Liaise with our external HR provider
· Support recruitment activities (posting jobs, scheduling interviews, onboarding)
· Plan team-building events and social activities
· Maintain a positive and supportive team environment
· Help address internal disputes and escalate where needed
Customer Service & Communication
· Provide occasional support to the Customer Service Manager with day-to-day enquiries and administrative tasks
· Respond to customer emails and phone calls professionally when required
· Assist in resolving customer issues by liaising with relevant internal teams.
· Welcome and assist visitors, ensuring a positive first impression of the business
What You Need to Succeed
* Proven experience in a similar role (EA, PA, Office or Facilities Manager)
* A natural problem-solver with a calm, confident approach
* Strong customer service skills with the ability to communicate clearly and empathetically
* Highly organised with excellent attention to detail
* Confident decision-maker who can juggle competing priorities
* Friendly, approachable, and committed to supporting the wider team
* Discreet and trustworthy when handling confidential information
* Comfortable using digital tools and platforms (e.g., Atlas, accounting software, HR or compliance systems)
Salary & Benefits
* Competitive base salary: £35,000–£40,000 (DOE)
* Professional development and training support
* 25 days annual leave + bank holidays
* Annual company bonus
* Company pension scheme
* Free on-site parking
* Company events
Join Our Team!
If you're a proactive, organised, and people-focused professional who thrives on keeping things running smoothly and supporting leadership at the heart of a growing business — we’d love to hear from you.
Apply now or get in touch for a conversation about this exciting opportunity.