Description
JOB TITLE: Administrative Assistant
DEPARTMENT: Administration
EXEMPTION: Non-Exempt
REPORTS TO: Director of Data Systems & Analytics
SUPERVISES: N/A
Center for Family Life (CFL) is seeking an administrative assistant to provide essential multi-faceted support to CFL’s family, youth, employment, and community service programs.
Job Description:
Responsibilities may include, but are not limited to:
* Review participant intake documents
* Enroll participants and enter attendance into online databases
* Check participant folders and staff folders for accuracy
* Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
* Type in data provided directly from program participants
* Create spreadsheets with large numbers of figures without mistakes
* Verify data by comparing it to source documents
* Update existing data
* Retrieve data from the database or electronic files as requested
* Perform regular backups to ensure data preservation
* Sort and organize paperwork after entering data to ensure it is not lost
* Help to assign tasks and oversee office interns
* Perform general office duties: answer multi-line phone, check voicemails, file documents, etc.
Skills Required:
* Proven experience in data entry
* Fast typing skills; Knowledge of touch typing system is strongly preferred
* Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
* Working knowledge of office equipment and computer hardware and peripheral devices
* Basic understanding of databases
* Good command of English both oral and written and customer service skills
* Great attention to detail and excellent organizational skills
Qualifications:
* High School or Equivalency Diploma required
* Bachelor’s Degree, preferred
* Years of Experience: At least one year of office-related experience required
* Bilingual in Spanish or Chinese preferred
Other requirements:
* Is highly dependable
* Has a flexible personality, ready to switch tasks when asked
* Is able to effectively communicate with teenagers, parents, and outside agency staff
* Enjoys working in a friendly, exciting and fast-paced environment
* Is able to present themselves professionally at all times and demonstrate appropriate boundaries with teens, parents, coworkers, and outside agency staff
Anticipated Start Date: 07/01/2025
This is a part-time position at 15 hours per week. The hourly range is $16.50 - $20.00 per hour.
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