Executive Assistant
Ipswich and Bury St. Edmunds
Who are we?
Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.
We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.
We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work® for the third year running! This is a global benchmark that recognises employers who create an outstanding employee experience.
Role overview
We are looking for an experienced and highly organised Executive Assistant to join our team and support the three Partners of Newmedica Suffolk. This will be working 8 hour shifts, over 5 days from Monday - Friday, including evenings and weekends when needed.
The Executive Assistant will be responsible for managing diaries, coordinating meetings, arranging travel, and they will coordinate the smooth running of our Partners' schedules. They will also provide medical secretary support, including typing patient letters and handling private correspondence, while maintaining the highest standards of discretion and utmost professionalism.
The ideal candidate will have proven Personal Assistant and/or Medical Secretary experience, will be proficient in IT (including Microsoft Office applications - Word, Excel, Outlook etc.), and they will have a strong organisational ability. Minute-taking and audio typing experience are essential, and knowledge of medical terminology is desirable.
Essential
* GCSEs (or equivalent) in English and Maths
* Evidence of further education or professional development relevant to administration or secretarial work
* Experience managing complex diaries and coordinating meetings
* Experience handling confidential information with discretion
* Previous experience in a fast-paced environment with competing priorities
* Ability to communicate effectively and professionally at all levels
* High attention to detail and accuracy in all tasks
* Ability to work independently and use initiative
* Strong time-management skills and ability to meet deadlines
* Effective problem-solving and decision-making skills
Desirable
* Secretarial or administrative qualification
* Previous experience in a healthcare or clinical setting
* Experience coordinating events or CPD sessions
* Familiarity with clinical correspondence and patient communication
What we’re offering
* A salary of £30,000.00 (FTE)
* 25 days annual leave plus bank holidays and an extra day of birthday leave!
* A company pension scheme
* A discretionary bonus scheme, paid on a quarterly basis
* Access to a range of benefits including free eye tests, discounted or free glasses, a free 24/7 well-being/counselling/advice service and a retail/technology discount scheme.
* Cycle-to-work scheme
* Death in service cover of 3 x salary
* Monthly all-stop days, with team building and educational sessions included
* An environment where your learning and development is supported through a range of various learning tools, courses and virtual webinars
* Working with a friendly multi-disciplinary team passionate about improving the lives of our patients
* Company-funded staff events
* Fully stocked on-site pantries filled with delicious food and drinks
* A bright, spacious and modern working environment, built to the highest standards
Please note: All staff are subject to a DBS check. We are unable to offer employment to any candidate whose criminal record may pose a risk to patient safety. We are also unable to offer sponsorship for this position at this time.
If you would like an informal chat about the opportunity or to request a job description, please contact suffolk.hr@newmedica.co.uk.
Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for.
At Newmedica, we actively promote diversity and equal opportunities, and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job, regardless of any protected characteristics.
Newmedica is fully committed to safeguarding the welfare of all people, irrespective of gender, age, disability, sexual orientation, race, language, religion, ethnic or social origin
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