Job Description
Health and Safety Co-ordinator
Job Purpose
Health & Safety Co-ordinator is responsible for supporting the company’s compliance, health & safety, and accreditation requirements. This role ensures that all regulatory obligations, training requirements, and compliance documentation are maintained, up to date, and effectively communicated across the business.
Key Responsibilities
Employee Onboarding & Training
* Coordinate onboarding compliance requirements for all new employees.
* Book mandatory training courses and refresher training as required.
* Monitor and manage training renewal schedules to ensure continuous compliance.
* Maintain accurate training records and certification logs.
Health & Safety Documentation
* Generate, issue, and maintain Risk Assessments.
* Prepare and distribute Toolbox Talks.
* Liaise with the company’s external Health & Safety Advisor to ensure policies and procedures remain compliant and up to date.
Compliance Equipment & Calibration
* Order and issue compliance-related equipment and PPE as required.
* Arrange for analysers and multifunction testers to be sent for calibration.
* Maintain calibration records and ensure certification is current.
Accreditations & Insurance
* Manage accreditation renewals and maintain supporting documentation.
* Track, chase, and update Public Liability Insurance records.
* Ensure all compliance documentation is current and accessible for audits or client requests.
Environmental & Waste Compliance
* Collate and send waste transfer notes.
* Maintain accurate environmental compliance records.
General Compliance Administration
* Maintain compliance databases
* Support audit preparation and provide documentation when required.
* Monitor compliance deadlines and proactively ensure timely completion.
* Communicate compliance updates and requirements across departments.
Skills & Experience
Essential:
* Previous experience in an administrative or compliance support role.
* Strong organisational skills with excellent attention to detail.
* Ability to manage multiple deadlines and priorities.
* Proficient in Microsoft Office (Excel, Word, Outlook).
* Strong written and verbal communication skills.
Desirable:
* Experience working within Health & Safety or a regulated environment.
* Knowledge of accreditation processes and compliance standards.
* Familiarity with training management systems