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Payroll administrator

Swindon
UK Shared Business Services Ltd
Payroll administrator
Posted: 30 June
Offer description

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Swindon or Newport – flexible and hybrid working options

Band B - £23,500 - £25,000 per annum, dependent on experience

UKSBS is a public sector shared service centre providing high quality HR, Payroll, Finance, Procurement and IT services and expertise to our partners. We are proud of the part we play in enabling our partners to achieve the best outcomes for the British people and the UK economy.

It’s an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.

Our Payroll Services team is a group of professionals passionate about providing high-quality service delivery. Our team operates in a fast-paced, high-energy environment with fixed deadlines and high volumes, offering plenty of opportunities to learn and grow.

As we embrace hybrid working, roles offer flexibility in working patterns and locations. We ask team members to meet in the office once or twice weekly to share best practices and discuss issues. Our leaders foster a positive, supportive, yet hardworking culture. If you have a tenacious working style and can handle the challenges of a busy, high-volume payroll team, we’re keen to hear from you.

We welcome applications from those considering a new opportunity, eager to grow their payroll or shared services skills. Whether switching industries, returning from a career break, or starting in a hybrid role, we’d love to hear more about you.


As a Payroll Administrator, your duties will include:

* Administer, input, and check payments for a specific payroll
* Process manual overtime submissions
* Collate Service Delivery Packs and prepare reconciliation summaries
* Process cash advances and record recoveries
* Reconcile and upload pension data monthly
* Calculate overpayments manually and using QTax
* Complete payroll reconciliations and exception reports
* Administer childcare voucher payments
* Prepare and reconcile third-party remittances
* Set up templates for employee and third-party payments
* Collaborate with internal and external partners and providers
* Resolve queries promptly via various channels in line with SLAs
* Manage monthly BACS payment reconciliation

Flexibility may be required to respond to changing organizational needs and support ad hoc projects relevant to your role.


To do this role well, you will need:

* GCSEs or equivalent including Maths & English (A-C)
* Strong numeracy skills
* Experience dealing with customers and third-party suppliers
* Excellent written and oral communication skills
* Strong PC skills, especially MS Excel
* Previous payroll experience preferred, but finance experience is also valuable
* Experience with Oracle or similar systems and in a Shared Services environment is advantageous

We value enthusiasm and a willingness to learn, regardless of specific experience in payroll.


Submitting an application

We may close the vacancy early if we receive many high-quality applications.


Additional information

Applicants must obtain BPSS security clearance before starting. UKSBS does not hold a Sponsor Licence, so applicants must have eligibility to work in the UK.


Working pattern

Full-time or part-time, hybrid. Details will be discussed if an offer is made.


Benefits include:

* Generous annual leave
* Flexible and family-friendly policies
* Defined benefit pension scheme
* Cycle to work scheme
* Season ticket loans
* Employment Assistance Programme
* On-site nursery at Swindon


Inclusion and accessibility

UKSBS is an inclusive, Disability Confident employer welcoming applications from diverse communities. We are committed to accessible recruitment processes and making reasonable adjustments for applicants with disabilities or long-term conditions. Learn more about our equality, diversity, and inclusion commitments.

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