Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level.
Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.
Key Objectives
* Transform the existing Executive Office into a Group-wide PMO function
* Introduce structured project governance, prioritisation, and tracking frameworks
* Drive execution discipline across all strategic initiatives
* Enable leadership with real-time visibility and decision-making tools
* Standardise reporting from descriptive (past-focused) → predictive and performance-driven.
Key Responsibilities
1. PMO Transformation & Setup
* Design and implement a Group PMO framework (methodology, governance, cadence)
* Define project lifecycle standards (initiation → delivery → evaluation)
* Establish prioritisation models aligned with business strategy
* Replace fragmented tracking with centralised project visibility systems
2. Strategic Execution Management
* Partner with C-level leadership to translate strategy into actionable programmes
* Oversee execution of cross-functional and high-impact initiatives
* Identify bottlenecks, risks, and dependencies early—and resolve them
* Ensure accountability across business units
3. Reporting & Decision Intelligence
* Replace static reporting with dynamic dashboards and KPIs
* Introduce weekly/monthly executive reporting frameworks focused on outcomes
* Deliver clear insights on:
* Project performance
* Resource allocation
* Strategic progress vs targets
4. Operating Rhythm & Governance
* Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
* Implement structured agendas tied to decision-making and execution tracking
* Ensure meetings drive outcomes—not just updates
5. Tools, Systems & Process Optimisation
* Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent)
* Streamline workflows and eliminate manual / low-value coordination work
* Digitise and automate reporting wherever possible
6. Cultural Transformation
* Shift organisation from reactive coordination → proactive execution mindset
* Embed project management discipline across teams
* Coach senior stakeholders on best practices in delivery and accountability
7. Candidate Profile
Experience
* 8–15+ years in:
* Project / Programme Management
* PMO leadership
* Strategy & Operations roles (consulting background is a strong plus)
* Proven experience building or transforming a PMO at scale
* Experience in fast-paced, high-touch client environments (luxury, fintech, consulting, or similar preferred)
Skills & Competencies
* Strong strategic thinking combined with hands-on execution
* Ability to influence senior stakeholders and C-level executives
* Excellent structuring and prioritisation capabilities
* Data-driven mindset with strong analytical skills
* Exceptional communication and clarity in reporting
Profile Traits
* Not administrative — operator and builder
* Structured, disciplined, and outcome-oriented
* High ownership mentality
* Comfortable with ambiguity and transformation environments
* Naturally brings order, clarity, and momentum