Associate Director of Advising Practices
Please see Special Instructions for more details.
To ensure full consideration, applications must be received by July 3, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Carla Harcleroad
carla.harcleroad@oregonstate.edu
(541)737-5383
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Position Information
Department
Department VP Academic Affairs (XUS)
Position Title
Position Title Coordinator-Academic Program
Job Title
Job Title Associate Director of Advising Practices
Appointment Type
Appointment Type Professional Faculty
Job Location
Benefits Eligible
Remote or Hybrid option?
Job Summary
The Division of Academic Affairs is seeking an Associate Director of Advising Practices. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
The Associate Director of Advising Practices for University Advising has responsibility for collaboratively developing and implementing university advising projects and programs that positively impact the advising community, the student experience within the university advising context, and university advising objectives. Reporting to the Executive Director of University Advising, and serving as a member of the University Advising Leadership Team ( UALT ), the person in this position supports advising community employee engagement, equity and inclusion in the delivery of university advising services, and efforts to ensure consistent utilization of electronic resources, tools, platforms, and data to deliver a coordinated and seamless advising experience to students and advising community members.
Primary responsibilities include: (1) Working collaboratively with University Advising Leadership Team members to identify and implement learning and professional development opportunities for the university advising community, and (2) Facilitating consistent use of advising technological tools and platforms and leading related efforts to provide coordinated advising student outreach across the university, enhancing access to relevant data and automating electronic communication and reports where possible. The Associate Director of Advising Practices will engage in the primary responsibilities of the position with a focus on facilitating a culture of continued growth and learning among university advising community members, while supporting equity, cultural responsiveness, and inclusivity in university advising approaches and practices.
In collaboration with the Executive Director of University Advising and UALT members, the Associate Director of Advising Practices will maintain frequent interaction with University departments, special groups, and external agencies. The person in this role will regularly consider the learning and professional development recommendations of the Academic Advising Council and its subcommittees (Diversity, Equity, Inclusion, and Social Justice and Advising Technology), the University Advising leadership Team, and other university stakeholders. The Associate Director of Advising Practices will make recommendations to the Executive Director of University Advising regarding new approaches to improve university advising learning and development opportunities, use of advising technological tools, and the employee and student advising experience at OSU. The Associate Director of Advising Practices may serve as a University Advising representative for committee meetings and university advising stakeholder discussions.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
University Advising Learning & Development Program Direction – 65%
Data Systems and Processes & Coordinated Student Outreach- 25%
Other Duties as Assigned – 10%
What You Will Need
* Master’s or doctoral degree in higher education administration, academic advising, college student services, counseling, education, or a related field plus 3 years of full-time higher education work experience in the areas of student success, retention, and/or academic advising OR a Bachelor’s degree plus five years of full-time higher education work experience in the areas of student success, retention, and/or academic advising.
* Demonstrated success at relationship-building and collaborating with a diverse range of campus constituencies.
* Experience leading training, learning, and/or professional development activities, workshops, and/or retreats to support students and/or employees.
* Working knowledge and a strong understanding of the applicability of current technology to inform advising and student success practices and to make decisions impacting staff and students.
* Knowledge and application of retention theory, student development theory, and/or proactive advising strategies.
* Demonstrated strong organization, writing, speaking, presentation, and leadership skills.
* Demonstrated experience setting program, project, or initiative objectives, developing and implementing plans to meet stated goals, and assessing effectiveness of strategies.
* Demonstrated ability to be an effective and respectful communicator and actor within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
* Experience with student information and/or customer relationship management systems (e.g. Degree Works, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.)
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
* Master’s or doctoral degree plus a minimum of five years of full-time higher education work experience with increasing responsibility in the areas of student success, retention, and/or academic advising.
* Demonstrated commitment to lifelong learning and professional development.
* Experience coordinating the work of academic advising teams and/or experience supervising professional faculty advisors or academic advising teams.
* Demonstrated experience utilizing technological tools and data analysis to provide strategic and timely outreach to support student success, retention, and timely degree completion.
* Demonstrated experience collaborating with advising professionals and data/technology teams to identify, develop, and implement data-informed tools, reports, and learning resources that enhance advising practices and facilitate student success.
* Experience collaborating at multiple levels of a university (e.g., advising leadership teams, college- level academic leadership).
Working Conditions / Work Schedule
Normal office working conditions with some travel required as necessary. Work will take place primarily on the Corvallis campus with some travel as needed to Bend, Newport, and other OSU locations.
Indicate how you intend to recruit for this search
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by July 3, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Carla Harcleroad
carla.harcleroad@oregonstate.edu
(541)737-5383
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
1. Resume
2. Cover Letter
Optional Documents
3. VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)
Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing Clery.Compliance@oregonstate.edu. #J-18808-Ljbffr