Office Admin Assistant (Part-Time) Location: London (Office-based, 2 afternoons per week)
Fixed afternoons (exact days negotiable), with flexibility to provide additional cover during staff holidays
Start Date: ASAP
Claire Randall Consulting is a leading global advertising production consultancy, working with some of the biggest brands in the world. We're seeking a capable, detail-oriented Office Admin Assistant to support our Office Manager and help manage key operational and finance-related tasks two afternoons a week.
Basic bookkeeping is a core requirement for this role, previous experience would be ideal.
This part-time role is based in our London office and supports both UK and US operations within UK business hours, which is why afternoon availability is essential.
Log supplier and freelancer invoices in Xero, ensuring accuracy and correct account coding
Submit freelancer invoices for approval
Allocate staff expenses to appropriate account codes
Assist in preparing cost breakdowns for travel and workshops
Provide hospitality for on-site meetings and keep office supplies stocked
Perform general office upkeep duties
Generate and log cost estimates and POs for US clients, working from templates and following guidance from the US Account Director
Basic bookkeeping knowledge and experience with Xero
Proficiency in Microsoft Word and Excel
Previous admin or office support experience, ideally within a finance or creative services context