Liquidline is the fastest‑growing commercial coffee solutions provider in the UK and Ireland. Our customers are companies that pride themselves on offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both customers and employees. We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth, and development, as well as promoting well‑being and winning together.
The Role - Executive Assistant to Sales
As an Executive Assistant to Sales, you will provide high‑level support to the Head of Sales (Field & National) and the wider Sales Leadership team. This role is central to ensuring the smooth running of sales operations, enabling senior leaders to focus on strategy and delivery.
Responsibilities
* Full diary management, ensuring efficient scheduling across multiple time zones and priorities.
* Inbox management, including monitoring, flagging, and drafting responses where appropriate.
* Preparation of documents, decks, briefing packs, and reports ahead of key meetings.
* Support with expense management and approval.
* Assist with client meeting preparation, ensuring all background materials and data are collated and presented.
* Coordinate travel logistics and accommodation for sales leaders and the wider sales team as part of the booking team.
* Organise and minute leadership and team meetings, ensuring timely follow‑up on agreed actions.
* Support with the preparation and collation of 1‑1's and competency check documentation.
* Coordinate internal and external sales events, conferences and customer hospitality.
* Manage stock for showrooms, promotional materials and event giveaways.
* Provide deal support, including coordination of approvals, agreements and supporting materials.
* Handle all administrative tasks such as processing fines/tickets, correspondence and ad hoc assignments.
Qualifications
* Proven experience in an Executive Assistant, Sales Administrator or similar role, supporting 2 leaders.
* IT proficient, with a good understanding of MS Office products (Outlook, Excel, Word, Teams) and CRM/ERP systems.
* Familiarity with travel booking systems is advantageous.
* Excellent communication skills, both written and verbal.
* Proven ability to manage and prioritise a heavy workload.
* High level of accuracy and attention to detail.
* Ability to interpret data and information and translate into meaningful written or visual content.
* Outstanding interpersonal skills and the ability to work well with people at all levels.
* Ability to adapt to change and work effectively as part of a team.
Benefits
Being a part of Liquidline is more than just a job – it’s a chance to grow, develop and thrive! Our comprehensive benefits package is designed to support and reward employees. Highlights include:
* 25 Days Annual Leave + Bank Holidays.
* Long Service Annual Leave Entitlement & Buy/Sell Scheme.
* Candidate Referral Program.
* Company Bonus Scheme.
* Enhanced Sick Pay.
* Enhanced Parental Leave.
* Salary Sacrifice Pension Scheme.
* Life Assurance & Income Protection (UK Only).
* HSF Health Plan.
* YuLife Wellbeing Platform.
* Employee Assistance Programme.
* Menopause Support via Stella App.
* Lunch on Liquidline & Bi‑Annual Conferences.
We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!
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