To provide professional service to all internal and external customers, assisting in the processing and management of Sales Contracts to ensure the day to day organisation and co-ordination and undertaking of thepany's contracted sales workload is conducted efficiently, accurately and in line withpany Procedures whilst maintainingpany integratedpliance systems andpliance to external regulations.
Responsibilities
• Review and enterpliant contracts and orders intopany MRP System
• Generate requiredpliant Shipping documentation, coordinate and manage shipments topletion.
• Generate, authorise and submitpliant customer invoices in a timely manner. Provide assistance to the Finance Team in obtaining payment where required.
• Conveying expected delivery schedules to customers as required, working closely with other departments to ensure expectations aremunicated and met.
• Oversee the UK MoD processes, shipments and payment claims, including maintaining payment records, producing 650 forms and monitoring deliveries to ensure swift payment
• To ensure all activities carried out arepliant withpany procedures and external regulations.
• Assist with effective functioning of the administrative andmercial activities within the Contracts & Export Department
• Maintain the internalpliance systems with the Contracts & Export Team to ensure fullpliance with UKernment Export Procedures, HMRC Import Procedures and the Quality Management System.
• Maintain Sales Order and Output records to assist inpany target projection
• Maintain Departmental Procedures to ensure best practice, continuous improvements and procedural waste is reduced.
• Ensure Contract Files are kept fully up to date and that the proper departmental records are maintained
• Qualifications/Key Attributes/Knowledge
• The ability to thrive and work under pressure in a busy and deadline driven team
• Exceptional attention to detail
• Excellent organisational and interpersonal skills
• Self-driven and customer oriented
• Excellentmunication skills
• Good time management with prioritisation and planning skills
• Enthusiastic, flexible and consistent with a strong team work attitude
• Established Customer Service Skills
• Previous administration in a sales order processing or contract management environment
• The ability to understand and adhere to legislation andpliance regulations.
• Familiar with navigating Terms and Conditions of Contracts
• Knowledge of UK Ministry of Defense (MOD) Procedures
• Demonstrated knowledge and experience of International Trade, Exporting and shipping.
• Experience of working within the Defence Sector and/or a Manufacturing organisaton
This is a temp contract for a year with a view to go permanent at the end of this.
33 days holiday - Monday to Friday hours. Office based due to the nature of the business.
£26,000 (£ an hour)