Fleet Coordinator
Permanent
Barnet
£30-35K per annum
I am currently recruiting for a Fleet Coordinator to oversee the vehicle operations and maintenance for one of our clients in the Barnet area.
Fully Office based position.
Checking tracker (speeds, movements)
Booking in services on a day-to-day basis
Booking MOT as and when required (1 month before)
Checking with drivers' potential failures before vehicle is MOTd.
Checking the milestone vehicle log - checking MOT dates and Tax dates.
Speaking with drivers' day to day with concerns
Preplanning vehicle maintenance against vehicle milage (Wet Belts, Cam Belts)
Checking each driver's fuel cards and usage and cross reference
Cross referencing SOR each time an invoice is received from Kwik fit
Sending out Maintenance vehicle from every month
Calculating all milage each month and add this to excel sheet
Paying PCNs and arranging for deductions (adding to excel sheet)
Dealing with speeding tickets
Arranging replacement vehicles in case of a breakdown
Managing all AA breakdown
Adding and removing vehicles from company insurance
Managing vehicle accidents with the insurance company
Dealing with Autoglass and booking appointments
Arrange all vehicles for new starts (washed, serviced)
Dealing with independent garages for major repairs (arranging quotes from multiple garages)
Filing away all vehicle invoices into the correct folder for each reg
Support in ordering vehicles
Supporting finance team on end of leases
Leasing with the directors and seeking approval for costs.
Renewal of trackers GPS direct with tony @ fleet trackers.
Uploading all receipts when personal company card has been used.
Adding all information onto diary's (services dates locations and times etc)
Selling old fleet (eBay, we buy any car)
Additional support for office (Answer phone, adding employees to bright HR, assigning training courses)
Adding new starters driving licences into folders and adding this to milestone log
Checking all drivers points every 6 months
Adding service costs, reg and price next to approved invoice number on fleet log.
Handling all operative training using our BrightHR system and assisting the admin team with administrative ad hoc duties.
Answering incoming calls to the office when the Office Manager is not present.Requirements
- Proficient in office administration and data entry
- Strong organisational skills
- Excellent clerical and phone etiquette skills
Experience:
Data entry: 3 years (required)
Organisational skills: 2 years (required)
Fleet: 2 years (required)
Microsoft Office (Excel): 2 years (required)
dealing with vehicle parts: 2 years (required)