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Recruitment Administrator - 12 month FTC, Southampton
Client: dnata Catering UK
Location: Southampton, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Views: 3
Posted: 06.06.2025
Expiry Date: 21.07.2025
Job Description:
Overview of the Company
dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products that enhance passengers’ experience.
Purpose of the role:
The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to our Compliance Team. You will assist with candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will help with tasks such as hiring events and inductions. Some travel to other sites/hiring events may be involved.
This role is vital within our fast-paced HR Recruitment Team to ensure smooth recruitment processes across our sites.
Stakeholders:
Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team
External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders
Main duties:
* Advertising and maintaining vacancies on various job boards via our ATS
* Collating management information (MI) weekly and monthly reports
* Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators
* Arranging interviews, preparing schedules, and inviting candidates
* Conducting initial phone screenings as needed
* Preparing recruitment packs for the Compliance and Referencing Team
* Supporting with interview feedback
* Gathering employment documents (Right to Work, HMRC Forms, criminal checks)
* Providing general administrative support to the recruitment team
This list is not exhaustive; duties may vary depending on location or role complexity.
Required experience:
* Experience in fast-paced roles
* Experience with job boards
* External agency experience is desirable but not essential
* Resilience and ability to work under pressure
* Experience with ATS systems
* Experience in the Aviation Sector is a plus but not essential
Personal qualities:
* Excellent attention to detail
* Strong communication, networking, and relationship-building skills
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