As a Personal Assistant at Vanguard, you’ll provide high-level administrative and organizational support to senior executives, ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. This is a pivotal role that requires discretion, exceptional communication skills, and the ability to manage multiple tasks in a fast-paced, dynamic environment. If you thrive on being proactive and enjoy making an impact behind the scenes, this opportunity is for you!As a Personal Assistant at Vanguard, you’ll provide high-level administrative and organizational support to senior executives, ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. This is a pivotal role that requires discretion, exceptional communication skills, and the ability to manage multiple tasks in a fast-paced, dynamic environment. If you thrive on being proactive and enjoy making an impact behind the scenes, this opportunity is for you!
Key Responsibilities
1. Serve as the trusted first point of contact for the executive, handling enquiries and correspondence professionally.
2. Manage complex diaries, schedule meetings, and coordinate appointments to keep priorities on track.
3. Organize travel arrangements, accommodation, and detailed itineraries.
4. Prepare reports, presentations, and meeting documentation to support informed decision-making.
5. Liaise confidently with internal teams and external stakeholders on behalf of the executive.
6. Process expenses and assist with budget tracking.
7. Support event planning and coordination for key business activities.
8. Handle confidential information with the highest level of integrity and discretion.
Skills & Competencies
9. Exceptional organizational and time-management skills with a keen eye for detail.
10. Strong written and verbal communication abilities.
11. Proficiency in Microsoft Office Suite and digital collaboration tools.
12. Ability to prioritize tasks and thrive under pressure in a fast-paced environment.
13. High level of professionalism, discretion, and confidentiality.
14. A proactive, solutions-focused mindset and a positive “can-do” attitude.
Qualifications & Experience
15. Previous experience as a Personal Assistant or in a similar administrative role.
16. Knowledge of office management systems and procedures.
17. Degree or equivalent qualification preferred.
Benefits & Additional Details
18. Competitive salary and comprehensive benefits package.
19. Opportunities for professional development and career growth.
20. A dynamic, supportive, and inclusive work environment.
21. Hybrid working model: 3 days in our Manchester office (Tue–Thu). Additional office days may be required due to the nature of the role.
22. Please note: Vanguard does not offer sponsorship for this position.
Why Join Us?
We’re not just about investing—we’re about doing the right thing for the people we serve. At Vanguard, you’ll find purpose, growth, and a culture that values diversity and inclusion.
Inclusion Statement
Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.”
We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values.
When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.