Our client, a well-established and highly regarded law firm with offices in Central London, is seeking an experienced Legal Secretary to join its busy Commercial Real Estate team.
This is an excellent opportunity for a proactive and organised individual who is looking to develop their career within a professional, collaborative and supportive environment. The firm is known for its strong team culture, flexible working approach and commitment to training and development.
Key Responsibilities
Document Production & Administration
Copy and audio typing of legal documentation
Transcribing, formatting and proof-reading documents
Converting PDFs into Word and applying house style
Managing dictation workflows
Organising printing, scanning and photocopying
Drafting correspondence to clients, HMRC, HMLR and other solicitors
File & Matter Management
Opening and closing files, including client due diligence and electronic searches
Compiling and indexing sales packs
Preparing lease and deed summaries
Scheduling deeds and arranging retrieval from storage
Preparing basic reports on title and replies to standard enquiries
Land Registry & Post-Completion
Preparing and submitting Land Registry applications
Drafting standard forms (e.g. AP1, TR1)
Responding to requisitions
Requesting office copies, searches and map enquiries
Drafting notices of transfer/charge and deeds of covenant
Managing post-completion formalities
Financial & Billing Support
Preparing invoices and payment requests (BACS/TT)
Checking ledgers and verifying bank details
Monitoring incoming payments and processing electronic payment requests
Supporting credit control with overdue reminders
Producing financial reports on file closure
Client & Team Support
Handling telephone and email enquiries professionally
Liaising with lenders, local authorities and third parties
Diary management, meeting coordination and video conferencing arrangements
Providing ad hoc administrative support to fee earners and other departments
Systems & Technology
Regular use of legal and business systems including document management, case management, digital dictation, e-signature platforms and standard Microsoft Office applications.
Key Skills & Experience
Previous Legal Secretary experience within a property or commercial real estate team
Strong organisational skills with the ability to prioritise in a deadline-driven environment
Excellent attention to detail and document accuracy
Confident user of Microsoft Office and legal document systems
Knowledge of Land Registry processes and post-completion work
Professional communication skills, both written and verbal
Proactive, adaptable and team-oriented approach
For more information please contact Jess or Ella at AJ Chambers.