PA to EVP, Atlantic UK and EVP AMG 12 Month Contract
Job Description:
At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
●Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
●Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
●Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.
WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.
Job Title: PA to EVP, Atlantic UK and EVP, AMG - 12 Month Contract
A little bit about our team:
Atlantic Records is home to some of the most celebrated artists in the world today including Ed Sheeran, Charli XCX, Fred again…, Bruno Mars, Paolo Nutini, as well as exciting breaking and emerging artists such as Nemzzz, Erin Lecount, Maisie Peters and many more.
Atlantic’s rich history is distinguished by an array of legendary artists who broke new ground and set new musical standards. Today it remains recognised and revered around the world as being synonymous with artistry and quality, demonstrating unrelenting passion for discovering exciting emerging artists and developing long-term careers.
Your role:
This is your opportunity to join the pulse of one of the most iconic and influential record labels in the world. You are not just an assistant; you are the strategic lynchpin directly supporting the EVP Atlantic UK and the EVP, AMG.
You will be the executive gatekeeper and organisational force, ensuring that two senior leaders operate with maximum efficiency, whether they are in the London office or overseas. This is a fast-paced, high-stakes, and diverse role that demands a confident communicator, first-class organisational manager, and a professional who instinctively stays one step ahead of every situation. If you thrive on complexity, naturally juggle high-priority tasks, and relish the challenge of excellence, you belong here.
Here you’ll get to:
You will be responsible for mastering executive logistics and driving professional efficiency across all operations.
1. Complex Calendar Management: Expertly manage a highly dynamic and business-critical calendar for two senior leaders, prioritising engagements, proactively resolving conflicts, and executing immediate adjustments as business demands shift.
2. Global Travel & Logistics: Lead the end-to-end management for complex domestic and international travel. This includes securing travel and accommodation, creating comprehensive itineraries, and providing seamless remote support to ensure executive schedules remain flawless while abroad.
3. Financial Gatekeeping: Take ownership of expense processing and reconciliation (utilising Concur), ensuring timely submission, accuracy, and full compliance with all corporate T&E policies.
4. Meeting Preparation: Prepare high-level meeting agendas, conduct essential research to inform discussions, compile critical intelligence packages, and capture actionable, accurate notes from strategic sessions.
5. Information Flow: Be the central point for all internal and external executive queries and correspondence, maintaining impeccable administrative records, correspondence.
6. Platform Maintenance: Perform crucial system administration across key platforms (Concur, Sprinter, Airtable) to ensure data integrity and operational fluency.
7. Project Support: Provide agile, ad hoc support on high-priority business needs, including drafting impactful presentations, managing confidential file transfers, and proactively chasing and compiling intelligence for critical Artist SWAT and weekly chart meetings.
You will act as the key professional interface for artists and external clients, ensuring world-class service.
8. Access Management: Collaborate closely with the Artist Relations team to swiftly manage VIP ticket orders and secure essential AAA passes (All-Access Accreditation) for executive attendance at high-profile gigs and events.
9. Client Ambassador: Professionally meet, greet, and manage all external clients.
10. Hospitality Oversight: Oversee all hospitality needs, arranging refreshments and ordering catering for executive meetings and special label events.
11. Gifting: Coordinate and procure bespoke gifts for artists and staff to celebrate milestones and strengthen professional relationships.
About you:
You are a dedicated, highly positive, and diligent professional who views challenges as opportunities to excel.
12. Global Fluency & Time zone Management: A robust understanding of the global music marketplace, with proven experience engaging with US-based players and time zones. You possess the capability to manage complex scheduling that seamlessly bridges the UK and US operational hours.
13. Record Making Process Acumen: You possess foundational knowledge and familiarity with the end-to-end record making process, including understanding the logistics of sessions, studios, mixing, mastering, and asset deliverables.
14. Music Marketing Awareness: A basic understanding of music marketing campaign lifecycles and the key stages involved in promoting an artist or release.
15. Exceptional Communication: Articulate, professional, and persuasive communication skills, both written and verbal, capable of engaging confidently with all levels of management, artists, and external partners.
16. Professional Presence: Friendly, outgoing, and professional demeanor - you are a resourceful team member who actively gets involved and owns the outcome.
17. Relationship Builder: A collaborative team player with a proven ability to forge robust, positive working relationships across all internal teams and external contacts.
18. Organisational Mastery: Demonstrable expertise in complex diary and calendar management.
19. Detail Driven: Elite organisational skills combined with sharp coordination, prioritisation, and an excellent, non-negotiable standard of accuracy and detail.
20. Autonomous & Proactive: Proven ability to operate autonomously, exercise sharp initiative, and deliver results with minimal supervision.
21. Flexible and Motivated: Highly adaptable and energised by the constant flux of a creative, fast-moving business environment.
22. Tech Savvy: Advanced proficiency across critical platforms (Word, PowerPoint, Excel, SAP, Gmail, Google Docs).
23. Industry Passion: A genuine passion for music and an understanding of the culture that drives the industry.
As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
Together, we are Warner Music Group: Independent Minds. Major Sound.
Love this job and want to apply?
Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for WMG. We love it here, and think you will, too.
#LI-Hybrid and #LI-Onsite
WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religion or belief, age, sex, sexual orientation, gender, gender identity or gender reassignment, marital or civil partnership status, disability, pregnancy, childbirth or any other characteristic protected by law.