✨ Recruitment Administrator (Fixed Term)
Location: Homebased (UK Mainland only)
Hours: 40 hours per week
Salary: £28k pro rata
Contract: 4-week Fixed Term
Future Shapers, Experience Makers
🌟 About the Role
Are you passionate about people, process, and compliance? We’re looking for a proactive Recruitment Administrator to join our Resourcing team on a fixed-term basis! In this varied role, you’ll support the end‑to‑end recruitment journey, with a strong focus on vetting, onboarding and compliance, ensuring all checks and documentation are completed accurately and to required standards. You’ll play a key role in keeping our recruitment and vetting processes organised, audit‑ready and running smoothly, while delivering a positive experience for candidates and stakeholders alike.
What you'll be doing:
1. Delivering a positive, professional candidate and stakeholder experience across recruitment and vetting processes
2. Taking ownership of end-to-end vetting administration, ensuring all mandatory and non‑negotiable checks are completed, signed off correctly and recorded in line with policy
3. Managing the vetting sign‑off process, escalating any risks, gaps or delays to the appropriate team member in a timely manner
4. Maintaining accurate and up‑to‑date vetting and recruitment trackers, ensuring records are audit-ready at all times
5. Ensuring all onboarding documentation is issued, completed and returned within required timeframes ahead of proposed start dates
6. Updating the recruitment tracker promptly following key milestones (offer, vetting completion, start date confirmation) to enable smooth onboarding and timely equipment set-up
7. Preparing, coordinating and filing imposter checks on a new starter’s first day, ensuring all documentation is completed and stored correctly
8. Supporting recruitment/sourcing activities
9. Proactively communicating with new starters ahead of day one to confirm readiness, resolve any outstanding issues and provide a warm, professional welcome
10. Ensuring all candidate and new starter communications are fully documented and escalating any concerns or risks appropriately
11. Providing flexible administrative support to the Talent Acquisition team and TA Manager, supporting ad hoc tasks as required
What you'll bring to the table:
12. Demonstratable admin experience, ideally in recruitment or HR but not essential
13. Previous exposure to vetting or pre‑employment checks is highly desirable, or a strong willingness to learn and work within strict compliance frameworks
14. Confident preparing and issuing contracts via an ATS is ideal
15. Strong written and verbal communication skills, with the confidence to liaise with candidates and internal stakeholders
16. Excellent written and verbal communication skills
17. Highly organised, detail‑driven and able to manage multiple tasks and deadlines effectively
18. A strong commitment to confidentiality, data protection and compliance
19. Demonstrable experience using Excel, with confidence handling trackers and accurate data entry
Minimum Criteria:
✅ Excellent written and verbal communication
✅Demonstrable administrative experience, with strong attention to detail and accuracy
✅ Digitally confident, with experience using systems, databases or trackers and the ability to learn new tools quickly
✅ Demonstrable ability to work to defined standards, follow processes and meet compliance requirements
Diversity & Inclusion Statement:
It’s our differences that make our organisation stronger, and we work to ensure that all our colleagues’ voices are heard and that their aspirations are nurtured in a culture where people can grow and be 100% themselves every day, no matter their age, sex, gender, disability, ethnicity, sexuality, neurodiversity, or religion. Not only are we a Disability Confident Committed Employer, but we also believe in continuously strengthening our female talent, standing with the LGBTQI+ community and celebrating our multicultural workforce.