Role Description
Optometry Administrative Assistant (6 month Fixed Term Contract)
Location: Home based with a requirement to attend Leatherhead office once a week
Hours: 18.75 hours weekly (6.25 hours a day over Monday, Thursday and Friday -negotiable)
Contract type: 6 monthFixed Term Contract- Long Term Sickness Cover
Salary: 18.75hrspro rata of FTE £23800- £12.21ph
Department: Eye Care and Vision - Special Schools
About us:
Registered as The Royal School for the Blind, SeeAbility is one of the oldest disability charities in the UK and has pioneered specialist support for over 225 years.
SeeAbility run a special schools eye care service across 30 schools/sites in London, providing eye tests and glasses.
About you:
Optometry Administrative Assistant will be part of an administrative team who support the clinical teams working out in the school, based at home but required in our Leatherhead head office when needed. Optometry Administrative Assistant will be responsible for collecting and securely storing sensitive health information, using a secure digital practice management system (Full training will be given, enhanced cleared DBS required).
Key responsibilities:
1. Managing incoming enquires by phone and email from parents and schools
2. Planning clinics, distributing consent /eye care history forms and appointment letters
3. Securely storing completed consent/ eye care history forms
4. Additional duties as required by the administrative assistants & eye care service manager
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
6. High attention to detail and accuracy
7. Must be able to maintain discretion and confidentiality
8. Must be able to work independently as will be the main point of contact of special schools enquiries
Reporting to: Noopur Patel - Special Schools Service Manager
Start Date: Immediate start is desirable
Our Benefits
Our colleagues at SeeAbility are extremely valued, and so everyone has access to a fantastic package of benefits.
9. Discounts and cashback at hundreds of shops, restaurants and activities
10. Eligible for Blue Light Card discounts
11. Paid annual Leave (Pro-rata basis)
12. Paid DBS
If you want to make a difference too, join our team.
Safer Recruitment
SeeAbility is committed to safe and fair recruitment practices, safeguarding and protecting those who we support. It is a condition of employment that perspective employees will be subject to the following:
13. A criminal background check through the Disclosure and Barring Service (where appropriate).
14. Documentary evidence to confirm your identity, current address, and the right to work in the UK.
15. Health Declaration to ensure that you are medically suitable for the role you have been offered.
16. References will be obtained to ensure satisfactory evidence of conduct in current or previous employment concerned with the provision of services relating to (a) health or social care, or (b) children or vulnerable adults.
These checks will be carried out and completed prior offering a date to start employment at SeeAbility’ s expense.
Diversity
We actively seek to attract and retain talent from diverse backgrounds, recognising that a wide range of perspectives strengthen our teams. In exceptional circumstances, the role is exempt from the Equality Act 2010 (Schedule 9, Part 1) which provides for the application of a genuine occupational requirement.
SeeAbility encourages applications from individuals of all identities, including those from underrepresented groups and those with a disability. We believe a diverse workforce drives innovation, creativity, and success. Everyone’s unique experiences and views are appreciated their opinion valued. We particularly welcome applications from those who are neurodiverse and or have a disability.
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About The Company