Overview
An opportunity has arisen for a Paralegal/Administrator to join our client’s organisation based in Southam. Working in the Property Department, the successful candidate will assist Fee Earners with a range of administrative tasks to support the Conveyancing process.
Job Details
This opportunity is a F/T office based permanent job working 35 hours pw Mon-Fri, 9am – 5pm paying £25k - £26,500pa doe plus excellent benefits.
Responsibilities
* To provide comprehensive administrative and paralegal support to a busy Property Department.
* To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.
* Providing conveyancing quotes, opening new files.
* Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents.
* Keep up to date with prospective clients.
* Setting up files for completion.
* To progress files through to post-completion, file closing and progressing to archive.
* Undertaking dictation.
* To scan, maintain and prepare full attendance notes.
* Obtaining correct documentation for Anti Money Laundering purposes.
* Updating LMS and Lender Exchange.
* Submitting registrations and dealing with requisitions.
* Work within the framework of CQS.
* Scanning post and allocating to fee earners electronically and onto physical files.
* Dealing with client and office ledgers.
* To undertake general administration tasks.
* To attend Property Department meetings and Firm wide meetings.
* To proficiently use the Firm’s case management system.
* Updating estate agents and brokers.
* First point of contact for incoming calls.
Knowledge and Experience / Qualifications
* Experience of working within a Residential Conveyancing department would be preferred.
* Understanding of the conveyancing process.
* Knowledge of LMS and Lender Exchange, as well as Land Registry.
* Excellent client care.
* Sound interpersonal and communication skills.
* Good organizational and administration skills.
* Ability to be a team player.
* Working knowledge of Microsoft Windows, Microsoft Word, and Outlook, and case management systems.
* High level of accuracy and attention to detail.
* Motivated to learn and progress within the department.
* You may also be required to work at one of the other offices of the Firm from time to time.
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