FACILITIES & OFFICE MANAGER – CITY LAW FIRM (PART TIME)
BIRMINGHAM
£40,000 - £45,000 (PRO RATA)
My client, a boutique law firm based in Birmingham are looking for an Office & Facilities Manager on a part time basis (20-25 hours per week).
The Role
The OM/FM will be responsible for the effective day-to-day management of all four offices (London, Manchester, Liverpool and Birmingham) leading on compliance, supplier management, ESG initiatives, and employee experience.
Key Responsibilities
* Oversee the day-to-day operations of all offices.
* Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
* Lead on business continuity planning and test security protocols regularly.
* Lead space planning, hybrid working adaptations, and office moves/fit-outs.
* Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
* Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
* Manage facilities suppliers, contracts, and associated budgets.
* Drive value through supplier relationships while ensuring quality of service.
* Partner with IT and HR to ensure offices support productivity and wellbeing.
* Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
* Oversee office provisions (including refreshments and supplies).
* Champion accessibility, inclusivity, and sustainability in workplace practices.
Person Specification
* Proven track record in facilities management across multiple sites, ideally within professional services.
* Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
* Experience managing budgets, suppliers, and service contracts.
* Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
* Strong organisational and problem-solving skills with the ability to manage competing priorities.
* Excellent communication and stakeholder management skills.
* A collaborative approach with the ability to influence and partner across functions.
Desirable Skills & Attributes:
* IOSH or NEBOSH qualification (or equivalent).
* Experience embedding sustainability and ESG practices in the workplace.
* Knowledge of hybrid working and office design trends.
* Strong event coordination experience within a corporate environment.