We are looking for a Project Administrator to join our account teams supporting a new contract operating across the UK at Thermatic Technical FM.
As a Project Administrator at Thermatic, you will be a key member of the Projects team. The primary objective of the Projects team is to deliver Thermatic's planned projects to clients safely, efficiently, and to the highest standard.
In this role, you will support Project Managers and Engineers by assisting with project planning, coordination, and general administrative duties. Your contribution will help ensure projects are delivered on time, within budget, and in line with company and client expectations.
The Benefits:
33 days holiday (inc bank holidays) + a day off on your Birthday
Auto-enrolment Pension
Death in Service Insurance @ 4 X salary
Extensive Healthcare & Wellbeing provisions including:
Private Medical Insurance (no excess)
Dental & Optical cash back scheme
Employee Assistance Programme
Access to virtual GP support
Health discounts
Access to annual health screening
Enhanced Family Leave policies
Free parking
Company events
Gym facilities onsite
Referral bonus
Employee of the Month awards
Long Service Awards
Hours & Location of Work:
Main location - Thermatic Head Office, Salford. Opportunities to work remotely for a portion of the working week will be available
Regular hours of work - Monday to Friday, 8am to 5pm - 40 hour working week
Skills, Experience & Qualifications:
Strong customer service and interpersonal skills to deal with different customers and departments within the business
Confident data analysis and interpretation skills
Multitasking and time management skills to manage multiple customers and tasks at the same time
Attention to detail and strong organisational skills
Communicating clearly to colleagues at all levels
High level of IT literacy and familiarity with MS Office tools
Previous experience in an administrative or project support role.
Confident using Microsoft Office (Excel, Outlook, Word, Teams).
Good written and verbal communication skills.
Ability to work collaboratively within a team environment.
Responsibilities include:
Assist installation teams during the planning and procurement stages of Thermatic projects.
Raise material purchase orders and ensure correct allocation to project budgets.
Liaise with third-party suppliers, subcontractors, and logistics partners to ensure clear communication and effective coordination.
Allocate labour in line with project programmes and engineer availability, including coordination of night works where required. This will be with support from Project Managers.
Upload and maintain project programmes within Teamup, ensuring schedules remain accurate and up to date.
Book hotels and accommodation for engineers in line with project requirements.
Provide administrative and coordination support to Project Managers and Engineers to ensure smooth and efficient delivery of planned projects.
Take accurate minutes during Project Team meetings and huddles, distributing actions appropriately.
Maintain ownership of project data and document control within the TTFM workspace, ensuring project folders are organised, accurate, and easily accessible.
Ensure all project documentation is stored correctly and consistently to maintain audit-ready records.
Deliver a consistently high level of customer service throughout the full lifecycle of each project.
Act as a point of contact to support Project Managers during site surveys and mobilisation.
Maintain professional and timely communication with clients, responding to queries and coordinating information to support delivery.
Update and maintain the engineer training matrix, ensuring certifications and compliance training remain current and recorded.
Our People
We're a business built on people and it's the people that make us different from other companies. If you believe your skills and experience can bring value to this role then we'd love to hear from you.
We're a diverse group and encourage our people to be independent thinkers and collaborative doers to create a supportive culture full of passion.
We provide opportunities for growth and development across our organisation through apprenticeships, professional qualifications, management training, and on the job learning. As a business that is continually growing, we're looking to attract the best talent in the industry to grow our workforce and join our combined efforts towards our goals.
Thermatic Group is an Equal Opportunities employer and takes is responsibilities relating to Equality, Diversity, & Inclusion seriously. For further information, you can request a copy of our Equality, Diversity & Inclusion Policy.
Guaranteed Interview Commitment - We have made a commitment to improve employment opportunities for ex-military personnel. Therefore, you will be guaranteed an interview if you meet both the criteria for the commitment and the essential job role criteria.