We have an exciting opportunity for an Office Manager & Executive Assistant to join the Lucy & Yak team!
The Office Manager & Executive Assistant supports our Managing Director with daily organization, diary and inbox management, and administrative tasks. They are also responsible for managing the Brighton Office, ensuring it is a safe, welcoming, and well-run environment for the team.
You will prioritize tasks, ensure smooth operations behind the scenes, and foster a positive working environment at Lucy & Yak.
What you'll be doing...
Executive Assistant Support
* Managing diaries and inboxes to maintain smooth operations
* Booking travel, arranging meetings, and processing expenses
* Preparing agendas, presentations, or notes as needed
* Assisting with occasional personal tasks
* Handling sensitive information with confidentiality and care
Office Management
* Ensuring the office is safe, secure, and welcoming
* Collaborating with landlords, property teams, and contractors for maintenance and repairs
* Managing supplies and equipment to support the team daily
* Assisting team members with their needs and queries
Health and Safety
* Leading health & safety initiatives for the Brighton office
* Maintaining risk assessments and emergency plans
Administration
* Managing the Brighton office budget, tracking invoices and expenses
* Processing expense reports for the Managing Director and leadership team
* Coordinating travel arrangements across the business
* Organizing meetings and events, including tech setup and catering
* Receiving and distributing post and packages
* Supporting ad hoc projects as needed
What you need...
* Significant experience in an EA/PA role supporting C-level executives
* Proven experience in office and facilities management
* Knowledge of health and safety compliance in an office setting
* Proficiency in Microsoft 365 or Google Workspace, and booking platforms for expenses and travel
* Excellent communication, interpersonal, and relationship-building skills
* Ability to stay calm under pressure, manage shifting priorities, and handle confidential matters discreetly
The details
* Salary: £32,000 - £35,000 per annum, based on experience
* Location: Brighton Office
* Type: Permanent
* Hours: 30 hours/week (4 days), with full-time salary
* Visit our careers page for perks and benefits: https://careers.lucyandyak.com/
Lucy and Yak has ambitious growth plans and is building a team to support that growth. We seek individuals who share our values: curiosity, forward-thinking, ownership, and collaboration, to help shape our future.
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