Executive Assistant ( 12 Month fixed term contract to cover maternity leave )
As Lockton People Solutions continues to expand, they have a requirement for an EA to provide administration and organisational support to the leadership team.
You will have accountability for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever able, provide support and solutions to ensure efficient and effective outcomes.
Key Tasks & Duties
* Arrange both domestic and overseas travel (inc. visas, flights, car transfers, accommodation)
* Arrange off-site team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners)
* Support the coordination and management of client events including the People Solutions UK conference
* Liaise with brokers, clients, underwriters and their assistants in the arrangement of client visits, conferences, meetings, lunches and dinners
* Co-ordinate attendance and meeting rooms for the People Solutions Executive Meeting including follow up actions and minutes
* Integrate and understand operational and office services and have a general understanding of all operational systems and platforms
* Co-ordinate with individual managers for new starter on-boarding
* Awareness and accessibility of Executive members calendars/diaries.
* Assist team with complex administrative functions.
* First point of contact for all the team for problem solving
* Ownership of G&E register, Organisation chart
* Adherence to the Lockton LLP procedures and best practices.
* Support the coordination and management of BU charity initiatives
* Office management - maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves
Skills & Knowledge
* Ability to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates.
* Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
* Excellent organisational and project management skills
* Deep knowledge of Microsoft products (Word, Excel, Outlook, Power Point) or similar software applications.
* Analytical and problem-solving skills, including research and investigation.
* Work in support of other team colleagues.
* Willingness and ability to continue to develop knowledge on a continual basis
* High level of confidentiality
* A thorough understanding of and adherence to Lockton LLP standards, procedures and guidelines in conjunction with our regulated environment
* Knowledge of the available resource skills in Lockton LLP
* Ability to use appropriate Lockton LLP systems competently
* Excellent attention to detail, self-motivated & pro-active
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