Job Description
Join a well established law practice in Crawley as a Legal Secretary in their busy Real Estate department. This role offers a dynamic work environment and the opportunity to be part of a firm that values hard work, expertise, and a creative approach to challenges. This is a part time role, working 4 full days per week.
Day-to-day of the role:
* Audio and copy typing of correspondence and documents.
* Managing filing and file systems, including dealing with incoming and outgoing mail.
* Photocopying, faxing, scanning, and emailing documents.
* Arranging client meetings and managing time recording for fee earners.
* Opening and closing case management files, updating contacts and file information in the DPS case management system.
* Interacting with clients and contacts via telephone, taking messages, and meeting in person to witness signatures or collect documents.
* Drafting letters, documents, and forms using standard precedents and forms library.
* Handling replies to enquiries, preparing contracts, deeds, licences, TR1s, Property Forms, etc.
* Attending clients to arrange for documents to be signed or witnessed and arranging for the provision of physical AML and KYC documentation.
* Setting up and managing data rooms, acting as central administrator.
* Downloading title documents from the Land Registry Portal and requisitioning searches.
* Assisting with completing Reports on Title, dealing with land registry and SDLT formalities.
* Preparing bills, financial statements, and making SDLT submissions as necessary.
* Completing file closure exercises and reconciling financial accounts on the case management system.
* Adhering to the firm’s risk and compliance policies.
Required Skills & Qualifications:
* Excellent IT skills, proficient in Office 365 and experienced with case/document management systems.
* Strong attention to detail and excellent verbal communication skills.
* Ability to take initiative and work pro-actively in a fast-paced environment.
* Highly organized, logical, and able to demonstrate good team skills.
* Good flexibility and adaptability, not afraid to challenge the status quo in a positive, respectful, and constructive manner.
Please apply today, this firm offers competitive salary, excellent benefits and career development within a fast paced and supportive team.