Job Title
Bookkeeper - Construction Subcontractor & Zoho Expert
Location
Office-based (Liverpool or other office location)
Employment Type
Full-Time
Salary
Competitive, based on experience
Role Overview
We are seeking an experienced and detail-oriented Bookkeeper with strong expertise in Zoho Books to support the financial operations of a UK construction subcontractor. This is a hands‑on role suited to a finance professional who is both a bookkeeping all‑rounder and technically confident with the Zoho ecosystem. You will manage day‑to‑day financial operations, ensure accurate and compliant records, and play a lead role in optimising financial systems and reporting. The role includes responsibility for VAT, CIS, project cost tracking, subcontractor payments, and the development of workflows, dashboards, and reporting tools within Zoho.
Key Responsibilities
* Maintain accurate books across all ledgers (sales, purchases, bank, journals) in Zoho Books
* Use Zoho Creator to calculate Works Done (fed from CRM project stages)
* Perform regular bank reconciliations and manage month‑end close
* Process supplier invoices, match to POs and delivery notes, and run payment batches
* Manage accounts receivable, credit control, and overdue payments
* Prepare and submit VAT and CIS returns in line with Making Tax Digital
* Support payroll input and reconciliation
* Assist with year‑end preparation and liaise with external accountants
Construction‑Specific Financial Tasks
* Manage CIS deductions and submissions
* Track job and project‑level costs for margin analysis
* Record retentions and variations accurately
* Work with project teams to capture site costs and purchase orders in real time
Zoho Platform Administration & Customisation
* Optimise Zoho Books through workflow automation, templates, and integrations
* Customise Zoho Creator apps and forms (e.g. timesheets, purchase requests, job tracking)
* Build and maintain dashboards and reports in Zoho Analytics (cash flow, aged debtors, WIP, project profitability)
* Train staff and maintain system documentation
Additional Responsibilities
* Manage accounts payable and receivable, including invoicing and payment tracking
* Process expenses and reconcile bank accounts
* Maintain data accuracy and financial integrity
* Support month‑end and year‑end close processes
* Prepare financial reports and summaries as required
* Assist with budget tracking and financial forecasting
* Respond to financial queries and support audits
* Maintain compliance with accounting regulations and internal policies
* Create and issue quotes and estimates to support sales activity
* Support maintenance of required ISO certifications
* Ensure CRM data hygiene, including contact and opportunity records
Requirements
Essential Skills & Experience
* Proven bookkeeping experience within a construction or subcontractor environment
* Expert‑level proficiency in Zoho Books
* Strong experience with Zoho Creator (custom apps, workflows, scripting)
* Advanced use of Zoho Analytics (dashboards, reports, data sources)
* In‑depth knowledge of CIS, VAT, and construction financial processes
* Strong understanding of double‑entry bookkeeping and financial compliance
* Proficient in Excel or Google Sheets
* Highly organised, detail‑oriented, and deadline‑driven
* Ability to work independently with minimal supervision
* Strong written and verbal communication skills
* Comfortable using remote collaboration tools
Desirable
* Experience with job costing, WIP reporting, and project‑based accounting
* Familiarity with other Zoho applications (e.g. Zoho CRM, Zoho Projects)
* AAT qualification or equivalent
* Experience supporting senior management with financial insight and analysis
What You'll Get
* Attractive salary package
* Opportunity to shape and improve financial systems
* Supportive, high‑standards working environment
* Potential progression into a Finance Manager role
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