We are seeking a highly organised and proactive Fleet Administrator to support the daily operations of our Fleet Department. This is a key role that ensures our HGV fleet remains roadworthy, compliant, and efficiently maintained. You will work closely with the Compliance Manager and other internal teams, as well as liaise with subcontractors and third-party maintenance providers.
Key Responsibilities Include:
* Schedule and coordinate MOTs, servicing, brake tests, and general maintenance.
* Maintain accurate records of all fleet maintenance for internal and external audits.
* Manage and categorise vehicle defects, prioritising repairs.
* Administer fleet systems, including SmartCheck and ensure timely updates.
* Liaise with operations teams to minimise disruption during vehicle downtime.
* Coordinate repairs and servicing with on-site and third-party providers.
* Manage documentation, including vehicle folders, insurance claims, and compliance paperwork.
* Track and report on fleet-related expenditure.
* Administer driver fines (parking, speeding, tolls) and maintain status records.
* Ensure vehicles are correctly registered on congestion systems and operator licences.
* Oversee temporary vehicle and trailer management.
* Attend daily/ weekly admin meetings and represent the fleet team.
Specifications:
* Previous experience in a transport or fleet environment is essential.
* Excellent attention to detail and a charismatic, positive demeanour.
* Strong communication skills and a confident telephone manner.
* Ability to manage workload independently and handle conflicting priorities.
* Proficient in MS Excel and other Microsoft Office applications.
* Understanding of budgets and cost efficiency.
* Experience with SmartCheck, TruTac, and OLAT systems (training provided if needed).
Organisational Responsibilities
* Adhere to Health & Safety guidelines and promote a safety-first culture.
* Support and reflect an inclusive and equal opportunities environment.
* Undertake any other duties as required to support team and organisational goals.
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