Full time and Permanent
Working Hours: 37.5 hours / week
Summary:
We are delighted to be working on behalf of a specialist engineering company in their search for a Purchasing Administrator.
This role is designed to support supply chain operations by helping maintain inventory levels and secure competitive vendor agreements.
In this role, you’ll follow established purchasing procedures while making sure purchase orders are created accurately and sent out on time.
Key responsibilities:
* Maintain accurate procurement and inventory data, including costs, vendor information, stock levels, lead times, and minimum order quantities (MOQs).
* Create and issue Purchase Orders (POs) in accordance with company procurement policies and ensure timely communication with vendors.
* Track and monitor the status of POs to ensure on-time delivery; proactively resolve any discrepancies related to deliveries or invoices.
* Ensure adherence to company policies and relevant business regulations throughout the procurement process.
* Support stock management by booking in and transferring received goods in the inventory system.
* Conduct regular price and vendor comparisons to ensure the best value and cost-efficiency for the organisation.
* Foster strong, effective relationships with suppliers, clearly communicating business needs and expectations.
* Identify and support continuous improvement opportunities, including sourcing and evaluating new or alternative suppliers.
* Collaborate closely with internal teams, especially Production and Planning, to ensure alignment of supply needs and smooth operational flow.
* Promote and uphold procurement best practices to drive consistency, accuracy, and value across all purchasing activities.
Ideal Candidate:
* Strong attention to detail with the ability to accurately manage data and administrative tasks.
* Excellent verbal and written communication skills, with the confidence to liaise with both internal teams and external suppliers.
* A collaborative team player who can also work independently when needed.
* Able to represent and advocate for procurement best practices within the organisation.
* Capable of developing supplier relationships and encouraging added-value contributions in terms of products, services, or processes.
* Comfortable managing personal workload and prioritising tasks based on business needs.
* Numerate and confident working with technical and financial data.
* Competent in Microsoft Office applications, particularly Excel and Outlook.
Education & Qualifications
* GCSEs, A-Levels, or HND (or equivalent qualifications).
Experience
* Prior experience in a purchasing or procurement environment is desirable - training will be provided.
* Experience working with numbers, data entry, and technical documentation.
* Comfortable working in a team-oriented environment.
* Experience with vendor negotiation, particularly around pricing and lead times.
* Proven ability to manage time effectively and work within structured processes
This vacancy is being advertised by New Resource Group. The services of New Resource Group are that of an Employment Agency