Office Admin Assistant (Part-Time)
Location: London (Office-based, 2 afternoons per week)
Hours: Fixed afternoons (exact days negotiable), with flexibility to provide additional cover during staff holidays
Start Date: ASAP
Claire Randall Consulting is a leading global advertising production consultancy, working with some of the biggest brands in the world. We're seeking a capable, detail-oriented Office Admin Assistant to support our Office Manager and help manage key operational and finance-related tasks two afternoons a week.
Basic bookkeeping is a core requirement for this role, previous experience would be ideal.
This part-time role is based in our London office and supports both UK and US operations within UK business hours, which is why afternoon availability is essential.
Key Responsibilities:
* Log supplier and freelancer invoices in Xero, ensuring accuracy and correct account coding
* Submit freelancer invoices for approval
* Allocate staff expenses to appropriate account codes
* Assist in preparing cost breakdowns for travel and workshops
* Chase outstanding purchase orders and maintain tracking logs
* Provide hospitality for on-site meetings and keep office supplies stocked
* Perform general office upkeep duties
US Operations Support:
* Generate and log cost estimates and POs for US clients, working from templates and following guidance from the US Account Director
Essential Skills & Experience:
* Basic bookkeeping knowledge and experience with Xero
* Proficiency in Microsoft Word and Excel
* Ability to work independently, manage time effectively, and show strong attention to detail
* Professional and proactive attitude
* Previous admin or office support experience, ideally within a finance or creative services context
To Apply:
Please send your CV and a brief cover note outlining your relevant experience and availability to HR@claire-randall.co.uk