LEGAL SECRETARY – PRIVATE CLIENT DEPT – LUTON
Position Reference: L4L1147
Role Overview
A legal secretary will assist the Private Client Department at our Luton-based firm. The role involves document preparation, diary management, client communication and administrative support for fee earners.
Responsibilities
* Produce documents and correspondence using digital audio/dictation and copy typing.
* Create and manage standard template documents such as probate applications, wills and LPAs.
* Cost and bill files, claim and pay disbursements.
* Attend to client enquiries by telephone or in person.
* Maintain fee earners’ diaries, schedule appointments, arrange meetings and travel.
* Set up new files accurately and promptly on instruction.
* Maintain client details on the firm’s database (ALB) and update as required.
* Handle filing and storage/retrieval of client files.
* Ensure Lexcel compliance, manage money‑laundering checks and record‑keeping.
* Support department admin and provide secretarial support to fee earners.
* Apply GDPR principles and secure sensitive information.
* Perform ad‑hoc duties requested by professional staff.
* Assist in firm‑wide and departmental marketing events.
Qualifications
* Previous experience as a legal secretary, preferably in private client.
* Audio dictation and typing skills.
* Organisational skills and ability to prioritise work.
* Strong interpersonal, written and oral communication skills.
* IT skills – case‑management system, MS Word, Outlook, Excel.
* Knowledge of private client law: wills, LPAs, trusts and probate.
* Understanding of GDPR and the handling of confidential data.
Benefits
* Salary £25,000–27,500, dependent on experience.
* Staff introduction bonus.
* 25 days holiday.
* Auto‑enrolment pension scheme.
* Enhanced sick pay.
* Free eye tests.
* Paid flu vaccinations.
* Discounted legal advice.
* Opportunities to participate in company‑sponsored charitable events.
Details
Location: Luton office.
Employment: Full time (09:00 to 17:30, Monday to Friday, one hour lunch). Flexible arrangements – part‑time, job share considered.
Department: Private Client – Wills, Trusts, Probates.
Start date: ASAP.
Applications received via email: info@legals4lawyers.co.uk.
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