Overview
Bids and Sales Coordinator – St Ives, Cambridgeshire - Hybrid
Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in serving the corporate, healthcare, education, retail, transport and manufacturing sectors. We focus on compliant, safe, and efficient workplaces and use advanced technology and data to provide maintenance services trusted by major managing agents and independent clients alike. As a multi-award-winning business, our local teams provide personalised FM services to meet client needs.
Location: Hybrid - St Ives, Cambridgeshire; home working and site visits as required.
Hours of Work: Monday - Friday 8.30am-5pm
Responsibilities
* Reporting to the Bid Manager, the Bids and Sales Coordinator (BSC) supports driving new business sales to grow the pipeline in line with targets.
* Work closely with the Bid Manager, Estimating Manager and Business Development Manager to ensure bids are delivered on time and to the required standard.
* Manage the tender process from initial opportunity receipt through to final submission, including presentations and negotiations with clients.
* Ensure tenders comply with client specifications and lead cross-department initiatives as the interface between sales, mobilisation, operations and the business.
* Handle internal administration and management of tenders; support BDM with new business pipelining.
* Collaborate on building win themes and story boards for written submissions; mentor and support the sales team; manage the customer relationship map and internal pipeline.
* Manage tender portals, review tender documentation, and coordinate submission timing to meet deadlines.
* Provide feedback on successful or unsuccessful bids (commercial, technical, or financial insights).
* Document work processes with clear version history and contribute to metrics and reporting on pricing trends.
* Maintain client/stakeholder relationships and manage the tender inbox and weekly/monthly sales reports.
* Undertake other duties as required by the company.
Essential Skills & Qualifications
* Ability to influence and manage a team to high standards.
* Understanding of industry best practices with the ability to write clear bid responses.
* Ability to work to strict submission deadlines.
* Excellent IT skills with Microsoft Office and Adobe; experience with InDesign, Excel, Word, PowerPoint.
* Strong problem-solving skills and a proactive, results-driven approach.
* Team player with responsibility for own work and effective decision-making under pressure.
Desirable Skills & Qualifications
* Further relevant experience or qualifications in bid management or sales coordination.
What We Offer
* Competitive holiday allowance
* Access to wellbeing health benefits and retail discounts
* Pension enrolment after 3 months of service
* Access to training and development opportunities
Need more info?
Ami will answer your questions at ami.beale@cmsl.co.uk.
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