Salary: 40-45k per annum FTE Benefits Status: Fixed Term - 6 Months /Full-time preferable (requests for part-time/flexible working arrangements are welcome) About Us Energy Systems Catapult is an independent research and technology organisation. Our mission is to accelerate Net Zero energy innovation. Launched in 2015 by Innovate UK, the Catapult has built a team of more than 250 people, with a range of technical, engineering, consumer, commercial, incubation, digital and policy expertise. They draw on sector-leading test facilities, modelling tools, and data collected from our back catalogue of more than 500 research projects. We use that ‘whole energy’ system capability to support innovative companies small and large – to test, trial and scale their new products and services. Our impact comes when those innovators attract new customers, new investment and new grants so they can thrive in the future energy system. Based in Birmingham, Energy Systems Catapult is part of a network of nine, world-leading technology and innovation centres, established by Innovate UK. The Catapult Network fosters collaboration between industry, government, research organisations, academia, and many others to transform great ideas into valuable products and services. We believe that innovation often stems from connecting different areas and ideas, and that working together in person can be an important enabler for that. We therefore expect people to be in the Birmingham office ~40 days/year (roughly one day per week). Context We're a dynamic team of eight commercial specialists, leading the charge in energy innovation. With a proven track record of delivering high-impact bids, we support a diverse range of organisations—from central government and local authorities to network operators and private sector companies. Our expertise spans the full spectrum of energy solutions, helping partners unlock funding, accelerate projects, and shape the future of sustainable infrastructure. We are seeking to recruit an AI Prompt Engineer to help us transform how we create, manage and deliver high-quality bids and proposals alongside streamlining procurement activities. The Role You will design, optimise and deploy AI-powered tools and workflows to support our bid management function and wider business development activities. This is a hands-on role where you’ll collaborate closely with bid managers, writers, and technical specialists to improve the efficiency, quality and consistency of our outputs. Reporting to the Head of Account and Bid Management, you’ll be responsible for building prompt libraries and templates, automating bid content generation, and supporting the safe and ethical use of generative AI across the organisation. Key Responsibilities Develop and refine prompt libraries and templates from previous high scoring bids and also the latest sector knowledge for bid writing, proposals, case studies, CVs risk registers, and project delivery plans. Create AI-assisted workflows for proposal preparation, literature reviews, market research, and internal knowledge capture. Train and support colleagues in effective prompt design and responsible AI use. Integrate AI tools with existing platforms (e.g. Microsoft 365, Teams, SharePoint). Establish quality assurance and governance around generative AI use, including confidentiality, IP, and data security. Identify and prototype new AI use cases that streamline internal processes and improve bid competitiveness. Document workflows and build a handover toolkit to ensure capability transfer by the end of the contract. What credentials are we ideally looking for? Proven experience developing and optimising prompts for large language models (e.g. ChatGPT, Claude, Gemini, or similar). Experience integrating AI with enterprise tools or APIs. Understanding of structured content and version control in bid or technical writing environments. Strong analytical and problem-solving skills with a pragmatic approach to delivery. Ability to train and support non-technical users in AI tools. Awareness of AI ethics, governance and data protection principles. Positive demeanour, self-motivated, approaches work with integrity, resilience and tenacity. Highly organised, ability to work at pace and able to work to deadlines. Excellent communication skills, with the ability to liaise at all levels. Ability to thrive in an environment that values real world impact, openness and simplicity. Someone who is an excellent team player and has the confidence to bring new ideas to the team to improve the way we work and our success rate. Experience in bid management, business development, or technical writing in the energy, infrastructure or innovation sectors would be welcomed but not essential Employee Benefits: Annual leave 28 days plus bank holidays (FTE) Buy/Sell holidays Buy/sell holiday – maximum 1 week based on contracted hours Pension 2 for 1 contribution via salary sacrifice scheme up to 10% Discretionary bonus scheme Recognition scheme to celebrate “above and beyond” EV Scheme Salary sacrifice Cycle2work Salary sacrifice Life assurance 4 x salary Health Cash Back Plan Retail and gym discounts Employee Assistance Programme 24/7 phoneline and 6 free counselling sessions Snacks and drinks Annual company off-site event. Flexible working options for eligible employees = (Sabbatical/Compressed/Staggered/Flexible hours) Working within a hybrid office attendance model with the expectation of being in the office at least 1 day a week and: Maternity Leave = (100% 13 weeks / 50% 13 weeks/SP 13 weeks/Unpaid leave for 13 weeks) Adoption Leave = (100% 13 weeks/50% 13 weeks/SP 13 weeks/Unpaid leave for 13 weeks) Paternity Leave = (100% 2 weeks) Shared Parental Leave = (100% 10 weeks/50% 13 weeks/SP 13 weeks) Would you like to Apply? The closing date for applications is Sunday 30th November 2025 Please note that at this time we are unable to provide UK visa sponsorship. We welcome applications from all, including those who may be returning to work, those wishing to work flexibly for any reason, and those who may need additional support. Energy Systems Catapult undertakes innovative and exciting work that will help shape the future of energy, with this in mind we encourage candidates to submit their applications as early as possible, as we do reserve the right to remove this advert or close it to further applications at any point during the recruitment process. (Strictly No Agencies). "We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion and belief, sexual orientation, or status regarding gender reassignment, marriage and civil partnership, pregnancy and maternity." Privacy Statement Purpose of the Privacy Statement The purpose of this Privacy Statement is to make you aware of how and why your personal data will be used during any recruitment process and how long it will usually be retained for. This statement provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR). In the recruitment process we, Energy Systems Catapult Limited, are a “Data Controller”. This means that we are responsible for deciding how we hold and use personal data about you. The Energy Systems Catapult Limited is located at Cannon House 7th Floor, 18 Priory Queensway, Birmingham, West Midlands, England, B4 6BS and can be contacted by email at: dataprotectionoffice@es.catapult.org.uk. Data Protection Principles We will comply with data protection law and principles, which means that your data will be: Used lawfully, fairly and in a transparent way; Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes; Relevant to the purposes we have told you about and limited only to those purposes; Accurate and kept up to date; Kept only as long as necessary for the purposes we have told you about; Kept securely. The Kind of Personal Data we hold about you In connection with your application for work with us, we will collect, store and use the following categories of personal information about you: The information you have provided in our application form; The information you have provided to us in your curriculum vitae and covering letter; Any information you provide to us during an interview; Any other information provided by you as part of the recruitment process. We may ask you for information to allow us to monitor our equal opportunities and diversity performance in recruitment. Also, if you inform us that you have a disability we will keep this information on record to allow us to make reasonable adjustments as needed. How we will use your Personal Data We will use the personal data we collect about you to: Assess your skills, qualifications and suitability for the role; Carry out background and reference checks, where applicable; Communicate with you about the recruitment process; Keep records relating to our hiring processes; Manage recruitment related activities, which includes setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes; Comply with legal or regulatory requirements. We will also use information about any disability you may have to consider whether we need to provide appropriate adjustments during the recruitment process. Such processing is lawful as it is necessary for our legitimate purpose in seeking to attract, evaluate, and select applicants for employment. Data Sharing: Greenhouse Software Inc Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by us to help manage our recruitment and hiring process. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. This transfer will be subject to appropriate additional safeguards under the Privacy Shield so as to comply with EU law. Data Retention We will retain your personal data for a period of 12 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal data for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal data in accordance with applicable laws and regulations. Your Rights in Connection with Personal Data Under the GDPR you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted or transferred. When you apply for this role, and tick the confirmation box below, you have provided consent for us to process your personal data for the purpose of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. Withdrawal of consent to process your data may mean that we cannot continue with your application to us. If you wish to exercise the rights granted to you under GDPR please contact: dataprotectionoffice@es.catapult.org.uk.