EA Duties:
Attend meetings, take minutes, and distribute meeting agendas and materials to participants.
Coordinate and organise meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
Prepare and process expense reports, purchase orders, invoices, and other financial documents.
Assist with the coordination and preparation of business meetings, including agenda creation, document distribution, and meeting minutes.
Handle sensitive and confidential information with discretion and integrity.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Make travel arrangements, including flights, accommodations, and transportation, and prepare travel itineraries.
Anticipate the needs of the leadership team and proactively provide support and assistance as required.
Provide general administrative support, including filing, data entry, raising PO's, document management, and other ad-hoc tasks
Support the team with Health and Safety initiatives to continuously improve the focus on the safety of employees.HR Admin Duties:
Support the HR Manager in the administration of employee records, personnel files, and HR information systems
Assist with the onboarding and offboarding of employees, including the coordination of new hire paperwork and exit procedures
Process employee-related transactions, such as payroll changes, benefits enrolment, and leave requests
Coordinate and provide administrative support for HR-related events, training sessions, and employee engagement activities
Respond to general HR-related inquiries from employees and managers, escalating complex issues as needed
Contribute to the development and implementation of HR initiatives and projects as assignedSkills:
Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience).
Demonstrated experience in either an executive assistant or HR administrative role preferably supporting senior-level management.
Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels
Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and HR information systems
Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information
Adaptable and flexible, with a proactive and solutions-oriented approach to problem-solving
Attention to detail and a high degree of accuracy in data entry and record-keeping
Knowledge of HR policies, procedures, and best practices is preferred
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
Strong interpersonal skills, with the ability to build and maintain positive relationships