Position: Conference and Events Operations Coordinator
Location: Egham, Surrey
Salary: £29,297 per annum – including London Allowance (higher point may be made for exceptional skills and experience.)
Post Type: Full Time (Full-time, Permanent)
Hours per Week: 35, Weeks per Year: 52
Closing Date: 23:59, 10 November 2025 (GMT)
Reference: 1025-270
Right to work: Applicant must be eligible to work in the UK or have leave to remain; no Certificate of Sponsorship will be issued.
Applications are invited for the post of Conference and Events Operations Coordinator in the Catering and Conferences Department.
Role Overview
This role will be responsible for liaising with private and internal event organisers following event handover from the sales team. You will prepare and plan large events, displaying exceptional attention to detail and professionalism. You will oversee the preparation, set up and running of events such as weddings and functions, working closely with the Conference and Events Operations Managers and Deputy Manager, and assist with internal hospitality and other operational needs, such as covering in our catering outlets during University term time.
Note: the role requires some evening and weekend work. Time off in lieu will be provided accordingly.
Key Responsibilities
* Liaise with private and internal event organisers following event handover from sales team
* Prepare and plan large events with exceptional attention to detail
* Oversee setup and running of events (weddings, functions, etc.)
* Work closely with Conference and Events Operations Managers and Deputy Manager
* Assist with internal hospitality and cover catering outlets during term time
* Adhere to evening and weekend work as required, with time off in lieu
Qualifications & Skills
We are looking for candidates with a strong background in event coordination, hospitality, or related fields. Demonstrable experience in large event planning, strong communication skills, ability to work independently and collaboratively, and flexibility for evening/weekend work.
Benefits
* Generous annual leave entitlement
* Training and Development opportunities
* Pension scheme with generous employer contribution
* Various schemes including Cycle to Work, Season Ticket Loans, and help with the cost of Eyesight testing
* Free parking
The post is based in Egham, Surrey where the University is situated in a beautiful, leafy campus near to Windsor Great Park and within commuting distance from London.
Contact Information
For any questions regarding the role please contact Terri.Sadler@rhul.ac.uk.
For queries on the application process the Human Resources Department can be contacted by email at recruitment@rhul.ac.uk. Please quote the reference: 1025-270.
Interview Schedule
Interview Date: To be Confirmed
Additional Information
Further details: Job Description & Person Specification. This position is not eligible for hybrid working.
Equality, Diversity and Inclusion
Royal Holloway is committed to equality, diversity and inclusion (EDI), and encourages applications from all people regardless of age, disability, gender, marital status, parental status, race, religion or belief, sexual orientation, or trans status or history. More information on our structures and initiatives around EDI, including information on staff diversity networks, can be found on our Equality and Diversity Intranet page.
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