Job overview
The post holder will coordinate recruitment and onboarding activity associated with a major project within one of the divisions. The role will work closely with recruiting managers and the People Directorate to support efficient vacancy management, recruitment administration and onboarding arrangements linked to organisational change and service transfer activity.
The post holder will ensure recruitment processes are delivered in a timely and compliant manner, helping to minimise workforce disruption and maintain service continuity during TUPE transitions.
There may be a requirement for the role to support the People Advisor providing comprehensive administrative and project support of TUPE processes. This will include supporting all administrative aspects of TUPE activity, including consultation arrangements, documentation management, workforce data tracking, meeting coordination, reporting and stakeholder communication.
Although hybrid working, the role will require on‑site working when the service requires. There will be an expectation to be on site, may require travel to other sites and there will be an element of remote working.
Main duties of the job
* Recruitment Coordination
o Coordinate recruitment activity linked to TUPE and workforce change.
o Support vacancy management and recruitment processes.
o Liaise with recruitment teams on adverts, shortlisting, interviews, and checks.
o Track progress and update managers and project leads.
o Support onboarding for transferring/new staff.
* Workforce
o Support workforce movements and organisational change.
o Assist with redeployment and vacancy matching.
o Maintain accurate trackers and support documentation/approvals.
* Administration & Coordination
o Provide admin support for TUPE and workforce projects.
o Maintain trackers, logs, databases, and documentation.
o Coordinate meetings, prepare agendas, papers, and minutes.
o Support staff communications and consultation materials.
o Ensure records are accurate, secure, and GDPR compliant.
o Collate workforce data for due diligence.
o Monitor timelines and elevate risks/issues.
* Workforce Information & Reporting
o Produce reports, spreadsheets, and data summaries.
o Support audits and ensure accurate record keeping.
* General
o Support TUPE lead and attend meetings as required.
Skills Required
* Ability to analyse complex HR matters and recommend actions.
* Strong planning, organisational, and project delivery skills.
* Excellent communication, presentation, negotiation, and influencing skills.
* Ability to engage and support staff with empathy.
* Competent IT and keyboard skills.
Person specification
Knowledge
* A working knowledge and understanding of current employment legislation.
* Up to date knowledge of the content and requirements of HR issues facing the NHS.
* Understanding of the need for confidentiality awareness.
* Knowledge of NHS Terms and Conditions of Service.
* Knowledge of medical workforce Terms and Conditions of Service.
* Knowledge of Maintaining High Professional Standards for Medical & Dental staff (MHPS).
* Knowledge of Electronic Staff Record (ESR).
Qualifications
* Educated to ‘A’ level or equivalent level qualifications or equivalent level of HR knowledge, gained through training and experience.
* Evidence of commitment to ongoing personal development.
* CIPD Level 3 Certificate in HR practice.
Experience
* Involvement in communication with trade union representatives.
* Ability to produce clear and succinct reports, notes/minutes and correspondence.
* Dissemination of statistical information on a monthly basis.
* Excellent interpersonal skills including sensitivity and ability to influence, persuade, motivate and negotiate.
* Ability to deal with difficult situations in a professional manner including contentious and sensitive issues.
* Ability to explain complicated employment matters to line managers.
* Knowledge and proficiency in use of relevant software packages – Microsoft Excel, Word, PowerPoint, Access and Outlook.
* Ability to prioritise own workload in order to meet deadlines.
* Flexible approach to duties to support team colleagues within the HR Team and wider directorate.
* Ability to work as part of a team and support a culture of positive team working.
* Experience in supporting the management of employee relations cases to include disciplinary, grievance, Dignity at Work and Capability to formal hearing level.
* NHS Experience.
* Experience of working in Acute Provider NHS settings.
Contractual Requirements
* Flexible in working pattern to ensure needs of the service are achieved.
Flexible Working
If you are looking for flexible or predictable working arrangements, we may accommodate these as long as they meet the needs of the service and patients.
Visas and Immigration
Derbyshire Support and Facilities Services Limited does not offer a Certificate of Sponsorship; applicants requiring sponsorship will not be considered. If sponsorship becomes available, applicants will be required to provide full and accurate details of their current immigration status and may need to provide criminal record certificates as required by UK law.
COVID‑19 Vaccination
We encourage all staff to be vaccinated against COVID‑19 as it remains the best line of defence against the virus.
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