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Client:
Fintellect Recruitment
Location:
Bradford, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
Job Description:
Our Client
Our client is a very early-stage financial services provider operating in the personal finance and business banking space. They plan to launch with a focus on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have substantial funding, making this opportunity especially exciting, surpassing many well-known fintechs at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration to ensure efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the future Board of Directors.
* Manage office organization, reception team, IT liaison, project management, and document security.
* Coordinate calendars, meetings, correspondence, and HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to policies and guidelines.
Duties & Responsibilities
The main responsibilities include, but are not limited to, those listed below. This outline is subject to review and modification to meet business needs, with training provided where appropriate.
Main Duties
* Ensure office operations comply with Health and Safety and GDPR regulations.
* Maintain electronic and physical filing systems, develop data management procedures, and oversee data protection and retention.
* Coordinate with IT support for hardware/software needs and review projects.
* Manage the company website and social media accounts.
* Use the Property Management System (Qube) for reporting and database queries.
* Manage office supplies and liaise with suppliers.
* Recruit, train, mentor, and maintain employee records, including updating the Employee Handbook for compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Professional telephone manner.
* Attention to detail and problem-solving skills.
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