Job Description
The Personal Assistant will provide full administrative support to the Project Director and the wider BP Team, contributing to the smooth running of the project to exceed our client’s expectations.
Responsibilities
1. Support the team by organizing internal and external meetings, including arranging refreshments, office space, conferencing facilities, etc.
2. Provide diary support as required.
3. Undertake ad hoc administrative duties, ensuring accurate, timely delivery, and adherence to policies and procedures.
4. Collate and compose information, prepare reports, documents, correspondence, papers, and presentations accurately and efficiently, with advance preparation for reading and review.
5. Develop and maintain a central repository of documents accessible to all, adopting a consistent file storage method.
6. Prepare reports, minutes, and presentations.
7. Book and set up meeting rooms and conference calls as needed.
8. Take meeting minutes.
9. Support the preparation of project materials, reports, and other documents.
10. Create and collate regular reports as required.
11. Greet visitors professionally.
12. Create and distribute communications, presentations, and media.
13. Coordinate meetings, training courses, conferences, and briefings, along with other administrative tasks like filing, printing, scanning, and copying documents as needed.
Qualifications and Role Requirements
* Experience in a similar role.
* Proficiency in IT, especially Microsoft Office.
* Strong organizational skills and workload management.
* Knowledge of reporting, dashboards, and KPIs is desirable.
* Positive attitude towards supporting team members.
* Effective communication skills with confidence and assertiveness across various levels.
* Friendly and approachable demeanor.
About Us
Costain improves lives through innovative, smart infrastructure solutions in the UK’s energy, water, transportation, and defense sectors. Our goal is to be the UK's leading smart infrastructure company, focusing on strategic, digitally optimized solutions across the asset lifecycle. We value our culture and the principles that guide our work.
We appreciate your interest in joining us. Due to high application volumes, we cannot provide individual feedback initially but will share feedback following interviews. As a Disability Confident employer, we encourage applicants with disabilities to apply and will offer interviews to those who meet the minimum criteria.
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