Our client is a fast-growing Financial Services business who are looking to hire a permanent Global Mobility Assistant, in coordination with Heads of HR and other HR colleagues with similar responsibilities globally.
* Act as a first point of contact, working with local HR and Resourcing teams to encourage and support global mobility ensuring this plays a key part in talent acquisition.
* Maintain accurate data on and off system to ensure due diligence and enable reporting.
* Manage global mobility requests alongside our providers, Tax, HR Operations, Recruitment, and Risk to achieve early notification and action, adhering to the global mobility policy and minimising any potential risk.
* Support and influence stakeholders, advising Partners, HR Operations/Recruitment teams on the immigration needs of both prospective and current employees.
* Complete all work related to short/long term assignments, relocations/transfers, new hires (as applicable) and assist with international client secondments into or out of London, including preparation of proposals, cost forecast and relocation and immigration work.
* Work closely with payroll provider as required. Working with international offices and HR teams to ensure the global mobility policy is adhered to, tracking any exceptions, and escalating where necessary.
* Manage and improve global reporting of inter-office assignments.
* Work with external Tax and Payroll Advisors to ensure they are provided with the requirements of any assignments, relocations, or short-term business visits.
* Meet home office sponsorship licence requirements with SMS notification, including annual licence allocation.
* Administering Immigration files of sponsored workers to ensure these meet requirements.
* Notify immigration provider as required to work through cases and ensure compliance.
* Monitor expiry dates of visa’s and work permits, managing new visa requests and extensions.
* Work with Reward on relocation packages and policy for international assignments.
* Continuous review of the process to ensure meets requirements is fit for purpose and adhered to consistently.
Required Experience:
* Previous experience of having worked in an HR Shared Service environment.
* HR experience and knowledge of HR policies and processes.
* Strong coordination and organisation skills - processes, procedures, data and documentation.
* Exceptional communication skills, listening, written and spoken to understand and articulate solutions.
* Stakeholder management, able to build and maintain professional relationships and influence confidently.
* Self-motivated and able to take personal responsibility to deliver results.
* High level of self-awareness and personal standards/attention to detail.
* Able to multi-task and deliver to demanding and conflicting deadlines.
* Great team player with a professional and proactive approach.
* Continuous improvement mindset and approach.