Job Purpose
Provide administrative support to the accounts team by undertaking clerical tasks outlined below. Follow CCS procedures and policies, and maintain good relations with staff, customers and suppliers.
This role is busy and challenging within a fast‑moving business requiring a keen eye for detail, high numeracy and accuracy. You will be well organised, able to prioritise tasks and able to work alone and as part of a team.
You will be responsible for the valuation/payments certificate/invoicing process for numerous clients, ensuring invoices are accurate and in line with CCS processes and ensuring all queries are dealt with in a timely manner by liaising directly with clients and operational departments within CCS.
Key Responsibilities
* Lead the team on a daily basis ensuring key tasks and deadlines are met.
* Purchase Ledger: process and match purchase invoices and credit notes for all suppliers, maintain records of disputed items, issue and request credit notes, and reconcile statements.
* Sub‑contractors: process/match invoices in line with CIS regulations, update statements, issue pay slips, process payments, and address pay‑related queries.
* Credit Card Processing: reconcile receipts and statements.
* Administrative Tasks: handle post, timesheets, printing, filing, scanning, and shredding of confidential documents.
* Customer Service: answer telephone calls, address customer and supplier requirements or redirect to the appropriate department.
* Ad Hoc Tasks: perform additional duties as required.
Skills & Qualifications
* Sage 50 Accounts / Sage Intacct
* Microsoft Office
* Reporting skills, administrative and writing skills
* Following processes, organisation and the ability to analyse information
* Professionalism, problem solving and communication skills
* Strong Excel skills, including VLOOKUP and pivot tables
* Experience of 2 years or more
* AAT Qualification
Personal Attributes
* You pride yourself on truth and share knowledge for the greater good.
* You are committed to improvement and are an active team participant.
* You accept responsibility for your role and promote ownership in others.
* You have a desire to be successful and achieve goals, whether small or large.
* You are flexible to meet business needs and actively work towards expanding your knowledge and skills.
Benefits
* Pension Scheme: Auto‑enrolment after probation.
* Flexible Annual Leave: option to buy or sell leave after probation.
* Professional Development: access to in‑house and external training.
* Employee Assistance Programme: 24/7 support.
* Refer a Friend Bonus: reward scheme for successful referrals.
* Parking: available at office locations.
Equal Opportunity Statement
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs or nationality.
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