Job Summary
Part‑time role 18 hours per week. Provide practical and administrative support for community engagement events, ensuring smooth delivery by managing logistics, bookings, and stakeholder coordination.
Main Duties of the Job
* Book venues and arrange facilities for events.
* Coordinate event logistics including equipment, refreshments, and signage.
* Liaise with stakeholders and community partners to secure stalls and participation.
* Track and manage event budgets within approved limits.
* Support the Community Engagement & Events Planner in preparing event materials and merchandise.
* Assist with event promotion through social media and local networks.
Job Responsibilities
The Community Engagement Admin Assistant provides essential practical and administrative support to ensure the smooth planning and delivery of community engagement events. Working closely with the Community Engagement & Events Planner, the postholder helps coordinate logistics, manage bookings, liaise with stakeholders, and maintain accurate project documentation. This role is vital in ensuring that events run efficiently, meet organisational standards, and successfully engage local communities.
The postholder will take responsibility for booking venues and arranging all required facilities, ensuring each location is suitable, accessible, and confirmed well in advance. They will support the coordination of event logistics, including equipment setup, refreshments, signage, and any additional resources needed for effective event delivery.
A key aspect of the role involves liaising with stakeholders, community partners, and local organisations to secure stalls, confirm attendance, and maintain positive working relationships. The Admin Assistant will also help track and manage event budgets, ensuring all spending remains within approved limits and is accurately recorded.
The role includes supporting the Community Engagement & Events Planner in preparing event materials, merchandise, and documentation, ensuring everything is ready ahead of schedule. The postholder will also assist with event promotion, working with social media leads and local networks to raise awareness and encourage community participation.
Throughout the planning cycle, the Admin Assistant ensures that all practical arrangements are completed on time, project plans are updated, and communication between partners, staff, and stakeholders remains clear and well coordinated. Their contribution helps ensure each event is delivered professionally, efficiently, and in alignment with organisational goals.
Other Job Locations
* Bentley Road, Liverpool L8 0SY
* Peach Street, Liverpool L69 7ZL
* 26 Argyle Street, Liverpool L1 5DL
* 155 Edge Lane Edge Hill, Liverpool L7 2PF
* 2 Vauxhall Road, Liverpool L3 2BG
We are committed to equality, diversity, and inclusion, and aim for our workforce to reflect the diverse community we serve. We actively encourage applications from individuals who identify as having protected characteristics, particularly those with linguistic diversity, members of the LGBTQ+ community, people from Black, minority ethnic or minority faith backgrounds, and those who are disabled and/or neurodiverse.
Extended access sessions will form part of your contracted hours. If you are successful at interview and are registered with any Brownlow practice, you will be required to change practices as a condition of employment.
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