Details Reference number 347811 Salary £22,940 A Civil Service Pension with an average employer contribution of 27% GBP Job grade Administrative Officer AO Contract type Permanent Type of role Operational Delivery Working pattern Full-time Number of jobs available 2 Contents Location About the job Benefits Things you need to know Apply and further information Location This position can be based at LOUGHBOROUGH MAGISTRATES LOUGHBOROUGH, LE11 1AZ, 5 WELLINGTON PLACE LEEDS, LS1 4AP About the job Job summary Please refer to Job description We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity. Event Organiser (Administrative Officer) The Judicial College has an exciting opportunity for an Event Organiser to join its Planning and Operations Team (POpS). Please note this is a rolling campaign and sifting will take place every 6-8 weeks. Applicants are advised they cannot reapply within a six month period. For further details, please see below. The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lady Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system. The Judicial College is a very busy and high-profile section of the Judicial Office. We are responsible for judicial training and we currently deliver approximately 400 judicial seminars each year and have a budget of £15.5 million. This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from the transition of Magistrates training. In addition, the College is continuing to its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webcasting. The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK. The team is based over three sites Loughborough, London and Leeds. We make good use of flexible and remote working across our offices. This is a full-time post based in our Loughborough/Leeds Office. UK based travel to venues will be required to provide administrative support at training events. This will include some overnight stays including the occasional Sunday where an event organiser is required to be at a venue for an event starting on a Monday. Training events range from one to five days in length and commence on various days of the week. Event organisers work as part of our team to provide all aspects of administrative support in the planning and management of training events. This includes close working with the judicial training teams to ensure that events are well organised and run smoothly. You will assist delegates with their bookings, deal with enquiries and provide administrative support at training events, including residential events. You will need strong customer service skills, enjoy working with people, some very senior and able to think on your feet and react positively to any unexpected issues or queries that arise. The role involves some numerical work. You will need to have good IT skills as we work with a wide range of IT platforms. As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face-to-face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars, you will be required to provide some technical online support at digital training events. You will be fully trained in all aspects of event organising. We have a strong culture of team working and continuous improvement (CI), and all staff are expected to embrace CI as part of their role. Key Responsibilities: Effectively managing allocated training events and providing administrative support to Course Directors/Training Leads throughout the life of a training event, including making amendments to programmes and training/evaluation materials as required. Using various databases, including the Judicial College online Judicial College Learning (JCL), to assist with organising invites to training and managing attendance. Maintaining accurate records of attendees at training events (both prior to and at the event) to assisting with monitoring delegate numbers planning venue requirements, accommodation, managing delegate/syndicate groups lists etc. Actively liaising with the judicial training team and any speakers to ensure that training materials are received in time to coordinate the timely release to delegates via the JCL. Attending face to face training, and online events to provide administrative support when necessary. Completing all post event work such as promptly notifying the fees team who has attended training so that delegates are paid their training fee on time. Other Duties The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. Essential skills: Ability to build effective working relationships with a range of stakeholders and work as part of a team. Planning and organising Good IT skills i.e. working with databases, Excel and Word Good written and verbal communication skills Accuracy and attention to detail How youll be assessed An application screening process. We only ask for one behaviour and a Statement of Suitability (SOS) - please ensure that your SOS includes how you meet the essential criteria and experience listed in the essential skills section above. An interview we will assess you against the behaviours listed and strengths. Selection process Behaviours: The Civil Service uses a framework called Success Profiles to recruit based on potential and skills. Behaviours are the actions and activities that people do which result in effective performance in a job. For this role well assess you against the below during the selection process: Working Together Proactively contribute to the work of the whole team and remain open to taking on new and different roles. Get to know your colleagues and build supportive relationships. Listen to alternative perspectives and needs, responding sensitively and checking understanding where necessary. Ask for help when needed and support others when the opportnuity arises. Be aware of the need to consider your own wellbeing and that of your colleagues. Understand that bullying, harassment and discrimination are unacceptable. Statement of Suitability (SOS) A SOS is a short desciption of how you meet the essential criteria listed in the role. It offers you the opportunity to explain how you have the experience to forge a successful career in the Judicial College. You may choose narrative, or bullet points. Interview Stage Candidates will be assessed at Level 1 against the following behaviours and strengths at interview: Working together Delivering at pace Managing a quality service Please use the STAR approach to structure your examples. Situation Describe the situation you found yourself in and what happened Task The Hiring Manager will want to understand what you tried to achieve from the situation. Action what actions did you take and how did you do it. Make sure to use I, not we to explain how your actions lead to a result. Result use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience. Feedback Feedback will only be provided if you attend an interview or assessment. Due to the number of applicants we are unable to provide feedback to candidates who are unsuccessful in the application sift. Salary, Working Arrangements & Further Information Some of MoJs terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. Contract type Permanent, full time with flexible working Security Successful candidates must undergo a criminal record check and Counter Terrorism Check (CTC) clearance. Flexible working hours The Ministry of Justice offers a flexible and hybrid working system in many offices. Person specification Please refer to Job Description Behaviours We'll assess you against these behaviours during the selection process: Working Together Delivering at Pace Managing a Quality Service Benefits Alongside your salary of £22,940, Ministry of Justice contributes £6,102 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Access to learning and development A working environment that supports a range of flexible working options to enhance your work life balance A working culture which encourages inclusion and diversity A Civil Service pension with an average employer contribution of 27% Annual Leave Public Holidays Season Ticket Advance For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page. Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service