About The Role
Administrator - Permanent Opportunity
DIVISION: Central LOCATION: Hillsborough, Northern Ireland
We are delighted to be recruiting for an experienced Administrator, to join us in our Hillsborough Head Office. This role will sit within the Integrated Management Systems (IMS) Team, which is responsible for facilitating the company processes and procedures.
Reporting to the Head of Integrated Management Systems, the Administrator will be responsible for the IMS process and documentation infrastructure across all divisions and regions.
Our ideal candidate will be process driven and will have the ability to balance priorities and deadlines. We are particularly interested in speaking with candidates who possess strong SharePoint skills and who are familiar with VISO.
Expected duties include:
1. Responsible for the IMS process and documentation infrastructure across the divisions and regions.
2. Ensuring GRAHAM processes and process maps are fully interconnected with appropriate inputs/outputs and conducting gap analysis to identify processes and process flows which need further development.
3. Facilitating the development of the IMS SharePoint platform to continuously improve system functionality for end users and central governance
4. Managing IMS Change Control process and oversee all updates to new and existing IMS processes and supporting documents.
Essential Requirements:
5. Relevant experience in a similar fast paced role.
6. Familiarity with the fundamentals of process mapping
7. Experience of managing and controlling processes/documents in SharePoint
8. Implement good working knowledge of MS Visio or similar process mapping / modelling software
Desirable Requirements:
9. Previous experience in a Construction organisation
Note: This profile is intended to give the post holder an appreciation of the role envisaged for the Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
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As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:
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We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
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