Job Description
Job Title: Bid Administrator
Location: Kent
Salary: Up to £35,000 per annum
About the Role
We are recruiting on behalf of a main contractor for a Bid Administrator to join their preconstruction function
.
This position provides administrative support to the preconstruction and estimating teams, helping coordinate tender submissions and maintain accurate bid documentation. The successful candidate will play a key role in ensuring deadlines are met and bid processes are delivered efficiently and to a high standard.
Key Responsibilities
* Coordinate calendars for bid submission activity including reviews, meetings, interviews and submission deadlines
* Anticipate scheduling conflicts and support effective planning across teams
* Receive, acknowledge, download and file tender documentation and correspondence
* Maintain accurate document control and version management
* Ensure documentation is distributed to relevant stakeholders
* Support communication of key bid milestones and submission deadlines
* Record and manage quotations received from subcontractors and suppliers
* Maintain organised and accessible records to support estimating activity
* Assist in preparing bid documentation and supporting materials including questionnaires, project profiles and presentations
* Support uploading and downloading information through client and tender portals
* Provide administrative support across preconstruction and estimating teams
* Support internal quality and document management procedures
* Maintain accurate project records and information storage processes
* Assist in ensuring project photography and records remain up to date
About You
* Previous administrative experience is essential
* Strong organisational and time management skills
* Excellent attention to detail and accuracy
* Strong written and verbal communication skills
* Competent in Microsoft Office including Outlook, Word, PowerPoint and Excel
* SharePoint experience preferred
* Experience within construction, engineering or professional services environments advantageous
* Familiarity with tender processes or document control would be beneficial
* Proactive, self-motivated and able to work independently and collaboratively
* Comfortable working to deadlines in a fast-paced environment
Additional Requirement
* Full UK driving licence preferred