Job Title: Conveyancing Assistant
Reports to: Conveyancer
Summary of Position
The Conveyancing Assistant plays a key supporting role within the conveyancing team, working closely with the Conveyancer to ensure the smooth and efficient handling of property transactions. This role requires a proactive individual with a strong sense of initiative, the ability to manage their workload independently, and a commitment to maintaining confidentiality and delivering high-quality service.
Duties and Responsibilities
Open new client files and complete related procedures, including confirmation of instruction letters and accurate data entry.
Maintain client files to a high standard, ensuring they are up to date, accurate, and well-organised.
Coordinate the exchange of contracts efficiently.
Apply for and manage property searches for purchase transactions.
Prepare contract documentation for client signatures.
Compile accounts packages and coordinate completion arrangements.
Manage post-completion work, including Land Registry and lender submissions.
Handle incoming calls and correspondence from clients, estate agents, and solicitors professionally.
Proactively progress files within the limits of the role.
Comply with the SRA Accounts Rules and all regulatory requirements.
Support and provide guidance to trainees when needed.
Take responsibility for personal development and attend required training sessions.
Adhere to all relevant policies and procedures, including those related to client confidentiality, data protection, anti-money laundering, and health & safety.
Person Specification
Essential Skills and Qualifications
In-depth understanding of the conveyancing process.
Minimum of 18 months' experience in a law firm or similar professional environment.
Strong organisational and communication abilities.
Desirable Skills and Qualifications
Part qualification with CILEx or similar professional body.
Deeper understanding of legal administration and processes in conveyancing.
Personal Attributes
Self-motivated with the ability to work independently using own initiative.
A team player with a positive, 'can-do' attitude.
Strong interpersonal skills.
Ability to work well under pressure in a busy office environment.
Reliable, diligent, and detail-oriented.
High level of discretion and confidentiality.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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